36C24126Q0518_Request for SF330.docx

SUBJECT*

631-21-011 Build Elevator Tower for Building 25 A/E Design SF330 Request for Qualifications

GENERAL INFORMATION

Network Contracting Office 1

VA CENTRAL WESTERN MASSACHUSETTS HCS

421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contracting Officer Brian Kelly Brian.Kelly@va.gov 413-584-4040

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

SPECIAL NOTICE FOR QUALIFICATIONS (SF 330)

NAICS Code: 541330 – Engineering Services (Small Business size standard $25.5M)

A. INTRODUCTION:

The VA Central Western Massachusetts Healthcare System (CWM HCS) plans to build and install a new elevator tower at Building 25 on the Leeds Campus. This project will correct a FCA deficiency. Provide all professional architectural and engineering (A/E) Part One Services (also known as Design Phase – Type A & Type B Services) necessary to develop complete drawings, specifications, and cost estimates associated with building a new elevator tower at Building 25 and Part Two Services (also known as Construction Period Services – Type C).

The intent of this project includes but is not limited to:

Evaluate existing elevator pit slab for buildings 1, 2, 3, 4, 5, 6, 7, 8, 12, 16, 20, and 26 and design an elevator pit sump pump with oil interceptor. Design plumbing of oil water separator to sanitary sewer.

See acceptable conceptual design attached. This conceptual design shall be validated. This shall be used to minimize and inform design efforts. Identify and address any issues or conflicts as necessary. If the elevator tower appearance is different than the conceptual design, conduct a Section 106 Historical Submission Report for VA to file with Massachusetts State Historical Preservation Office, by a Professional Historic Preservation Consultant. Existing report will be made available to the highest rated A/E firm.

Conduct code compliance reviews (NFPA, ABAAS, VA Design Manuals, etc.) and integrate findings into design for compliance. Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

The A/E shall provide all services required to prepare documents and reports consistent with the VA’s project team goals as prioritized during preliminary project meetings, field surveys and studies. The A/E shall determine existing conditions, severity of deficiencies, if any previous deficiencies have been corrected and to identify any conditions which may have previously been unreported. Cost estimates shall be prepared to reflect the cost of replacing the component in a standalone project (i.e., not as part of another project) and all costs including but not limited to asbestos removal if required, special field conditions and/or temporary equipment needed during the construction.

Provide a Qualified Elevator Inspector during Construction Services to certify elevator.

Also provide Part Two A/E Services (also known as Construction Period Services Type C)

A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation (solicitation support) and construction phases of the construction project, attendance at post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, attendance at weekly teleconference construction meetings, approximately 1 site visits per month during active construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements/QEI inspection, review of any construction project modifications for cost and technical acceptability, attendance and participation during the pre-final inspection and final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services and maintain a RFI log.

B. CONTRACT INFORMATION:

The VA Medical Center Central Western Massachusetts located in Leeds, MA has a requirement for a Firm Fixed Price contract to provide professional A/E services for the 631-21-011 Building 25 Elevator Design project. The magnitude of construction is between $2,000,000 and $5,000,000.

Prospective firms are reminded they must certify that in accordance with VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION), in the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219- 74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

SF330 packages shall address how each firm anticipates meeting this criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.202 of the RFO and Subpart M836.102 of the VA Procurement Manual. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Proposal on the VA Form 6298 to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract.

C. THIS IS NOT A REQUEST FOR PROPOSAL:

This is a request for SF 330s only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued.

D. PROJECT INFORMATION:

Provide all professional architectural and engineering (A/E) services necessary to develop complete drawings, specifications, cost estimates, construction schedules, project phasing, investigations, site visits and construction period services associated with the 631-21-011 Building 25 Elevator Design at the VAMC Central Western Massachusetts HCS, Leeds, MA 01053.

E. EVALUATION SELECTION CRITERIA:

Each respondent’s SF 330 submittal package will be evaluated in accordance with RFO 36.202 procedures.

The selection criteria, in descending order of importance will be as follows:

1. Specialized Experience/Technical Competence

2. Professional Qualifications

3. Past Performance

F. SELECTION CRITERIA DESCRIPTIONS:

The selection criteria descriptions (1 through 3) are provided below in descending order of importance.

1. Specialized Experience/Technical Competence Provide five (5) recent and relevant projects related to the Statement of Work with a similar magnitude (magnitude of construction for the design is between $2,000,000 and $5,000,000) that demonstrates experience with VA Design Requirements or equivalent with significant existing condition renovation. A minimum of three (3) projects should be for comprehensive designs of new elevator builds. Projects should detail the design manual requirements and required equipment for effective operation of an elevator, HVAC, and other necessary mechanical systems. Projects should also detail working with end users and reviewing manufacturer equipment.

A minimum of two (2) projects should be for comprehensive designs for exterior historical renovations that took place in the Commonwealth of Massachusetts. These projects should detail the applicable regulation governing historical reviews, explain the process, and demonstrate an understanding of and adherence to the requirements.

Recency is defined as performance occurring within five (5) years of the date of this notice. If current projects are provided, these projects must have begun one (1) year prior to the issuance of this notice. Projects that have not been in performance for one (1) year will not be considered.

Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.

This factor evaluates the amount of experience and technical competence the firm has in designing similar types of projects.

Respondents must provide five (5) recent and relevant projects; any project provided in addition to the five are not required and will not be considered if provided. The following information is required for all projects provided under this criteria any material missing the following requested information will be assessed a deficiency:

· Contract/Task Order Number

· Project Title

· Location

· Prime Firm with % of self-performed work

· Subconsultants

· Start and Completion dates

· If project is not yet complete, identify the current phase/stage of the project.

· Fully completed projects will carry more weight than projects still in design

· Cost of Construction

· Description of the project in sufficient detail and clearly document how it is relevant to the scope of this project

2. Professional Qualifications Professional qualifications necessary for satisfactory performance of required services.

The A/E firm will be evaluated according to their ability to demonstrate the following: education; training; registration; overall and relevant experience; and longevity with the firm of key management and technical personnel.

Firms shall provide brief resumes of proposed team members who will specifically serve as the project managers and designers of record, as well as of other relevant team members or subcontractor team members who will perform technical tasks under this contract. Subcontractor team member resumes shall indicate their record of working together with the prime contractor. The minimum required disciplines are Architecture, Structural, Mechanical (HVAC and Plumbing), Electrical, Fire Protection, Interior Design, Elevator Consultant, Cost Estimator.

The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline, and this must be shown on their resume. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience in their technical field relevant to this project scope; any project provided in addition to the three (3) will not be evaluated as part of this criteria.

3. Past Performance Firms will be evaluated for past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, professional performance, general management, cooperativeness, quality of work, compliance with performance schedule, and a record of significant claims against the firm due to improper or incomplete A/E services (references required).

The evaluation may consider Past Performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. Past Performance information on contracts not listed by the offeror may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate, and complete Past Performance information rests with the offeror. The Government reserves the rights to obtain and evaluate Past Performance information from any source it deems appropriate.

Respondents with no previous past performance shall state so when addressing the selection criteria. Documentation supplied should detail firms’ ability to work with government entities and design standards or similar relevant experience with other entities.

The following information is required for evaluation of past performance:

The A/E firm shall submit past performance evaluations (from CPARS if experience was on a Government contract) for projects provided under Evaluation Criteria 1, Specialized Experience/Technical Competence. In addition to the past performance evaluations the firm shall provide owner points of contact for each project listed to include name, title, telephone number, e-mail, contract number, project name, project description, and start and completion dates.

Recency is defined as performance occurring within five (5) years of the date of this notice. If current projects are provided, these projects must have begun one (1) year prior to the issuance of this notice. Projects that have not been in performance for one (1) year will not be considered.

Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.

If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document. PPQs shall be submitted to the CO not later than the closing date for receipt of the SF 330s. Email PPQs to Brian.Kelly@va.gov. The subject line shall state “36C24126Q0518 Past Performance for (Name of Company) Project 631-21-011”. NOTE: A/E Firms must not review the Past Performance Questionnaire prior to submission. They must be submitted by the client/evaluator directly to the CO. Firms should follow up and encourage references to get the questionnaires to the CO in a timely manner. Do not include copies of the letters or questionnaires in the SF 330 package.

Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.

G. QUESTIONS AND COMMENTS:

a. Questions and comments regarding this notice must be submitted by email only to the Contracting Officer, Brian Kelly at Brian.Kelly@va.gov.

b. Oral questions will not be answered.

c. The deadline for questions is November 20, 2026, at 1:00PM EST.

H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:

a. SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later than 4:00PM EST on December 7, 2026. Respondents are responsible for ensuring SF330 submittal packages, any revisions, and modifications are submitted by this time.

b. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Brian Kelly at Brian.Kelly@va.gov. If the file is too large to send via email, the offeror may send multiple emails with multiple files (See Self-Service – Microsoft Exchange: Email Sending Limits (va.gov) regarding file size).

SF 330 forms are available at: https://www.gsa.gov/forms#SF

c. Submission of information incorporated by reference is not allowed.

d. Prospective firms shall address all selection criteria factors within their submitted SF 330 package.

e. Submissions are limited to 65 pages.

i. Absolutely no photographs shall be submitted.

ii. Title pages and tables of contents, if applicable, are excluded from the page count limitation.

iii. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by NCO 1.

f. Telephone or fax inquiries will not be accepted.

I. SF 330 PACKAGE CONTENTS:

a. The SF 330 submittal packages shall consist of a completed SF 330, specific information addressing each of the seven selection criteria described in this Notice.

b. Respondents are required to meet all requirements in addition to those identified as selection criteria.

c. SF 330 submittal packages not consistent with the requirements and selection criteria of this notice may be determined unacceptable and removed from consideration.

d. Any SF 330 submittal package, modification, or revision, that is received after the exact time specified for receipt is “late” and will not be considered unless the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and there is acceptable evidence to establish that it was received at NCO 1 installation designated for receipt of submittal packages and was under NCO 1’s control prior to the time set for receipt of submittal packages; or it was the only submittal package received.

J. SF 330 PACKAGE PREPARATION:

a. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Brian Kelly at Brian.kelly@va.gov. SF 330 forms are available online at: https://www.gsa.gov/forms#SF.

b. Electronic copy shall be in searchable PDF format of the SF 330.

c. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9-digit zip code, phone number, e-mail address, UEI number, date of response, title and notice identification.

d. A table of contents shall be provided for ready reference to sections and figures.

e. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly:

SF 330 PART I – CONTRACT – SPECIFIC QUALIFICATIONS

1. Sections A through D

2. Section E

3. Section F

4. Section G

5. Section H

6. Section I

7. Other additional information and attachments

SF 330 PART II – GENERAL QUALIFICATIONS

(Note: Respondents shall clearly label additional information and attachments).

K. FAR and VAAR:

The FAR, VAAR, and VAAM citations referenced in this Special Notice can be accessed via the following links:

FAR

https://www.acquisition.gov/

VAAR

https://www.va.gov/oal/library/vaar/index.asp

VAAM

https://www.va.gov/oal/library/vaam/

Special Notice Special Notice

Special Notice

ATTACHMENTS

See attached document: S02_631-21-011 Build Elevator Tower for B25 SOW.

See attached document: B25 Revised Drawings - Conceptual Design.

See attached document: Asbestos Survey and Limited Lead-Containing Paint Testing Report.

See attached document: Attachment A - SOV Breakdown Sample.

See attached document: P09 Past Performance Questionnaire.