1 - Attachment 1_11222 52.212-1 Instruction to Offerors.docx

Attachment 1 52.212-1 – Instruction to Offerors

Program Structure and Objectives

The Government intends to award one contract for the acquisition of a C-130 AIRCRAFT MAINTANENCE STANDS SHIPPING. However, the Government reserves the right to award no contract if the Contracting Officer (CO) determines it is in the Government's best interest. The CO will consider the Government's expected volume of work, available funding, adequate competition, quality of proposals and prices submitted, and the availability of proposals. The Government intends to award without discussions but reserves the right to hold discussions if determined to be in the best interest of the Government. This contract will be for a C-130 aircraft maintenance stands shipping.

Instructions This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive. The offeror shall be compliant with the requirements as stated in the Performance Work Statement (PWS), RFP, and all RFP attachments. Non-conformance with these instructions may result in an unacceptable proposal evaluation.

Offeror's proposal shall include items listed in Table 1 in their submitted proposal, to include their applicable subcategories. Attachment 2 of this solicitation will address how each element will be evaluated and addressed.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall NOT simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

The Offeror shall input a minimum of 120 days as the proposal acceptance period.

In accordance with FAR Subpart 4.803(a)(10) (Contents of Contract Files), the Government will retain one copy of all unsuccessful proposals.

Point of Contact – The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO, Hideo Mera, via email at hideo.mera.2@us.af.mil.

Debriefings – The CO will promptly notify offerors of any decision to exclude them from the competition, whereupon they may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

Discrepancies – If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

Electronic Reference Documents – All referenced documents for this solicitation are available on the System for Award Management (SAM.gov) web site at http://www.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

Amendments to Solicitation – If this Request for Proposal is amended, all terms and conditions that are not amended remain unchanged. Amendments to this solicitation will be made on http://www.sam.gov and will be annotated within the description of the solicitation.

Submission, Modification, Revision, and Withdrawal of Proposals The contractor will either mail, hand carry, or e-mail their proposal to the below address no later than the date and time specified on the RFP. Late proposal submissions will not be accepted. Email is the preferred submission method. A receipt confirmation is recommended.

PZIMB

Attn: Hideo Mera Hideo.mera.2@us.af.mil 6038 Aspen Ave, Bldg 1289 NE Wing Hill AFB, UT 84056 HAND-CARRIED PROPOSALS NOTICE: Offerors are cautioned that Hill AFB (HAFB) has stringent visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass and be cleared by the Government POC to be visited prior to entrance. A request must be received by the above Contracting Officer at least five (5) days prior to requested entry for an offeror to gain entrance onto HAFB. It is possible the POC may not be available to clear offerors for entrance, which may prohibit submission of hand-carried proposals; consequently, offerors electing to hand-carry their proposals for submittal just prior to closing time do so at their own risk.

Hard copy proposals will be accompanied by a non-rewritable CD with electronic versions of the proposal document and all associated attachments Proposals may be withdrawn by written notice received at any time before award. Proposals may be withdrawn by email to the CO and may be done by an offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and the person acknowledges a receipt for the proposal before award.

Organization/Number of Copies/Page Limits The title page of the proposal must show the following:

Solicitation Number Name, address, telephone and e-mail address of the Offeror.

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of the parts shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified in Table 1. The contents of each proposal part are described in the ITO paragraph as noted in the table below.

Table 1 - Proposal Organization

Number

Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be shredded. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the ENs to the Offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those noted in the Proposal Organization Chart as unlimited.

Pricing Information – All pricing information shall be addressed ONLY in the Price and Contract Documentation Parts.

Cross Referencing - Each part shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other parts of the proposal. Information required for proposal evaluation that is not found in its designated part will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

Indexing - Proposal shall contain a detailed table of contents to delineate the subparagraphs within the parts. Tab indexing shall be used to identify volumes and sections. Include an indexed list of Tables and Figures.

Glossary of Abbreviations and Acronyms – Each proposal shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Page Size and Format - A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, shall not include any foldouts, and may be printed on both sides. Sheets that are double-sided will count as two pages. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and font size shall be no less than 12 points and lines shall be single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top, bottom, and side. Pages shall be numbered sequentially by volume. These page format restrictions may apply to responses to Evaluation Notices (ENs). These limitations shall apply to both electronic and hard copy proposals.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 8-1/2 by 11 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 10-point font; however, tables shall be used sparingly and shall not be used in place of text. These limitations shall apply to both electronic and hard copy proposals.

Part I – PRICE PROPOSAL Pricing Summary – Summarize the pricing for the entire project This solicitation requires that price proposals shall be presented in the following way. Offerors shall develop their Total Evaluated Price (TEP) as follows:

CLIN 0001 – Shipping CLIN 0002 - Loading CLIN 0003 - Unloading The total evaluated price will be the sum of the total prices for all listed CLINs Pricing Assumptions – Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price Proposal.

Cost or Pricing Information Requirements – In accordance with FAR 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing the Offeror shall be required to submit additional information other than cost or pricing data. If, during the evaluation process, the CO determines that adequate competition no longer exists, then cost and pricing data may be required.

Part II – TECHNICAL PROPOSAL

General – The Technical Proposal shall be specific and complete. Legibility, clarity and coherence are important. Offerors’ responses will be evaluated in accordance with 52.212-2 of the solicitation. Using the instructions provided below, provide, as specifically as possible, the actual methodology you would use for accomplishing/satisfying the Technical subfactor and all requirements found in the SOW. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. It is necessary, however, to describe how you will accomplish/satisfy the requirements and specifically how that capability will be used for this effort. Do NOT merely reiterate the objectives or reformulate the requirements specified in the solicitation. There will be no reference to rates or price in this part.

Technical Subfactor 1:

Technical Capability. The Offeror shall propose a complete, transportation plan for C-130 Aircraft Maintenance Stands Shipping and clearly describe the full capability that their company possesses the knowledge to meet the PWS requirements. The proposal shall discuss PWS requirements in the following sections with significant detail:

a. Delivery Schedule (PWS section 3.1.2)

b. Documentation and Reporting (PWS section 3.1.4)

c. Safety and Security (PWS section 3.1.5)

d. Customer Service (PWS section 3.1.6)

e. Loading and Unloading (PWS section 3.1.7)

f. Insurance and Liability (PWS section 3.1.8) Technical Subfactor 2:

Management Capability Plan. Offeror shall provide an approach for Management Capability Plan. At a minimum, the proposed approach shall thoroughly substantiate all of the following:

A commitment to perform all Government requirements as described in the PWS to reduce risk of negative system impacts. (PWS 2.3) An ability to provide qualified personnel that meet PWS requirements (PWS section 3.1.5.1.1).

An ability to provide shipment location via telephone/email during transportation to maximize coordination at final destination. (PWS 3.1.3.2) Part iii – past performance information Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess past performance. Provide a list of no more than three (3) of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. Relevant contracts include individual contracts that are similar, in whole or in part, to this solicitation, including contracts performed by a teaming partner or subcontractor. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors/teaming partners that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

i. Company/Division name

ii. Service Description

iii. Contracting Agency/Customer

iv. Contract Number

v. Contract Dollar Value

vi. Period of Performance

vii. Verified, up-to-date name, address, and telephone number of the contracting officer

viii. Comments regarding compliance with contract terms and conditions

ix. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

Along with the information required in Part IV, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information (see Attachment 1). For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance (see Attachment 2).

PART iv – CONTRACT DOCUMENTATION The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

All pricing information shall be limited to Contract Line-Item Number (CLIN) or Sub-CLIN level pricing.

Loading for this effort will be at Hill AFB, UT, and unloading for this effort will be at Kinston, NC.

Representations, Certifications, and other Statements of Offerors: Complete representations, certifications, acknowledgments and statements. Most of the Representations and Certifications have moved online. Offeror must access the System for Award Management (SAM.gov) web site at http://www.sam.gov.

Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 3. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

Table 3 – Solicitation Exceptions

SOLICITATION

Document Page/ Paragraph Requirement/ Portion

Rationale

SOW, ITO, Evaluation Criteria, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement will not be met

Other Information Required

Authorized Offeror Personnel – Provide the name, title, email address, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Company/Division Address, Identifying Codes, and Applicable Designations – Provide company/division’s street address, county and facility code; CAGE code; DUNS code; and size of business (large or small).

NOTE: Prime offerors with multiple cage codes (interdivisions, subsidiaries, affiliates, divisions, sectors, groups, etc.) will be required to submit one main cage code for their company.

ATTACHMENT 1:

SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government in assessing your past performance relevancy and acceptability, we request that the following consent letter be completed for the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Present/Past Performance submission.

SAMPLE

Dear “Contracting Officer:”

We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Hill Air Force Base, Request for Proposal FA8227-25-R-5001, for the acquisition of C-130 Aircraft Maintenance Stands Shipping to Kinston, North Carolina in support of the U.S. Navy.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the past performance assessment process we are signing this consent letter to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

ATTACHMENT 2:

CLIENT AUTHORIZATION LETTER

Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the offeror's performance. The government will need that consent before contacting commercial customers to assess the offeror’s past performance. In an effort to assist the Government in assessing your past performance relevancy and acceptability, we request that the following client authorization letter be completed for any commercial customers identified in your proposal. The completed client authorization letters should be submitted as part of your Present/Past Performance submission.

Offerors should send with their list of references a letter similar to the following authorizing the reference to provide past performance information to the Government.

Dear “Client:”

We are responding to a Department of the Air Force, Hill Air Force Base, Request for Proposal FA8227-25-R-5001, for the acquisition of C-130 aircraft maintenance stands shipping.

In their acquisitions, the government is placing increased emphasis on past performance as a source selection factor. They are requiring those clients of entities responding to their solicitation to be identified, and their participation in the evaluation process is requested. In the event that you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms.____________________________ of your organization as the point of contact based on his/her knowledge of our work. Your cooperation is appreciated. Any questions may be directed to .

Sincerely,