3 - 11222 Performance Work Statement (PWS).docx
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- C-130 Aircraft Stand Shipping
- Solicitation number
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About this file
This Performance Work Statement (PWS) details a transportation requirement for the 309th Maintenance Support Group (MXSG) and Ogden Air Logistics Complex (OO-ALC) to ship two C-130 aircraft maintenance stands and associated components from Hill Air Force Base, Utah to Kinston, North Carolina. The contractor will be responsible for comprehensive logistics services including transportation, loading, unloading, cargo protection, and delivery, with specific performance requirements such as achieving 95% on-time delivery, maintaining open communication, providing detailed delivery schedules and monthly status reports, and implementing robust safety and security protocols.
Key performance objectives include optimizing transportation routes, utilizing GPS tracking, maintaining accurate documentation, ensuring driver qualifications, and providing insurance coverage for the stands (estimated replacement cost of $5.5 million). The contractor must comply with federal and state transportation regulations, use various transportation modes, respond to inquiries within 24 hours, and submit required contract data requirement lists (CDRLs) such as delivery schedules, status reports, quality control plans, and safety plans. The contract emphasizes operational security, safety standards, and communication protocols, with performance evaluations based on meeting specific thresholds for on-time delivery, reporting accuracy, and adherence to safety requirements.
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| 22 - Additional Solicitation Questions.docx | DOCX document | |
| 21 - C-130 Picture 15.jpg | JPG image | |
| 20 - C-130 Picture 14.jpg | JPG image | |
| 14 - C-130 Picture 2.jpg | JPG image | |
| 19 - C-130 Picture 13.jpg | JPG image | |
| 17 - C-130 Picture 11.jpg | JPG image | |
| 15 - C-130 Picture 3.jpg | JPG image | |
| 16 - C-130 Picture 5.jpg | JPG image | |
| 18 - C-130 Picture 12.jpg | JPG image | |
| 12 - C-130-MSG2-192 Module Identifiers-C1 C7.pdf | ||
| 11 - C-130-MSG2-193 Module Identifiers-C2 C8.pdf | ||
| 13 - DLA C-130 Shipping.xlsx | XLSX spreadsheet | |
| 10 - Stand ID.png | PNG image | |
| 9 - Solicitation Questions.docx | DOCX document | |
| 2 - Attachment 2_11222 52.212-2 Evaluation Factors.docx | DOCX document | |
| 1 - Attachment 1_11222 52.212-1 Instruction to Offerors.docx | DOCX document | |
| 5 - CDRL A002 Status Report.pdf | ||
| 4 - CDRL A001 Delivery Schedule.pdf | ||
| 8 - CDRL A005 Mishap Report.pdf | ||
| 6 - CDRL A003 Quality Plan.pdf | ||
| 7 - CDRL A004 Safety Plan.pdf | ||
| 0 - 11222 Combo - C130 MX Stands.docx | DOCX document |
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Performance-Based Work Statement (PWS)
C-130 AIRCRAFT MAINTANENCE STANDS SHIPPING
U.S AIR FORCE
309th Maintenance Support group (MXSG) and Ogden Air Logistics (OO-ALC) Depot Activation
Brendan Dahl
Version #1
3/27/2025
C-130 AIRCRAFT MAINTANENCE STANDS SHIPPING
i
TABLE OF CONTENTS
| 1 | DESCRIPTION OF SERVICES | 1 |
| 2 | BASIC SERVICES | 1 |
| 3 | SPECIAL REQUIREMENTS | 2 |
| 4 | SERVICE SUMMARY | 4 |
| 5 | CDRL SUMMARY | 4 |
| 6 | ADDITIONAL REQUIREMENTS | 5 |
| 6.1 | Government Furnished Property (GFP) | 5 |
| 6.2 | Quality Control Plan | 6 |
| 6.3 | Quality Assurance | 6 |
| 6.4 | Safety and Health Standards | 6 |
| 6.5 | Manpower Reporting: | 7 |
| 7 | SECURITY: | 8 |
| 8 | GENERAL INFORMATION | 21 |
| 8.1 | Hours of Operation | 21 |
| 8.2 | Conservation of Utilities | 22 |
| 9 | ENVIRONMENTAL CONTROLS | 22 |
| 9.1 | Hazardous Work Environment | 22 |
| 9.2 | Notification of Environmental Spills | 23 |
| 9.3 | Safety Program | 23 |
| 10 | GOVERNMENT OBSERVATIONS | 23 |
| 11 | FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL | 23 |
| 12 | ENVIRONMENTAL: | 24 |
| Appendix A – ACRONYMS AND ABBREVIATIONS | 25 | |
| appendix B – EQUIPMENT LISTING | 26 | |
| Appendix C – SAFETY | 27 |
DESCRIPTION OF SERVICES
The purpose of this requirement is to provide a comprehensive logistical transportation system to support the transportation needs of the Department of Defense (DoD). The contractor will be responsible for providing reliable, efficient, and cost-effective transportation services to ensure timely delivery of goods and materials to Kinston North Carolina.
The contractor shall provide all logistics support services necessary to transport large and uncommonly shaped and sized items to Kinston North Carolina.
Services shall include, but not be limited to the pickup, loading, unloading, cargo protection and delivery of two C-130 stands and all supporting components.
BASIC SERVICES
The contractor shall be responsible for the arrangement of transportation travel plans. This includes scheduling in support of various support agencies to include oversized vehicle escorts and pilot car services.
The contractor shall ensure that all transportation activities comply with applicable state and federal laws, regulations, and safety standards.
The contractor shall, at its sole cost and expense, furnish all fuel, oil, tires, supplies, and any other parts needed for the transportation of C-130 stands and all supporting components. This includes equipment necessary, and any permits required for the operation and maintenance of the motor vehicles and related equipment furnished by the contractor for the performance of its obligations hereunder, hereinafter collectively designated as equipment.
The contractor shall be responsible for all expenses, including the expense of road service and repair, in connection with the use and operation of the equipment. The contractor shall maintain their equipment in good mechanical condition and appearance at its own cost.
The contractor shall only use properly trained and licensed personnel for their equipment.
The contractor shall have the sole and exclusive responsibility over how its employees and/or independent contractors perform under this agreement.
The contractor shall have and maintain all licenses and permits required by local, state, provincial or federal authorities applicable to the services provided under this agreement with all applicable laws and regulations.
SPECIAL REQUIREMENTS
Transportation Modes The contractor shall have the capability to provide transportation services using various modes of transportation, such as trucks, vans, ships, airplanes, and trains.
The selection of the transportation mode shall be based on factors such as the nature of the goods, destination, cost-effectiveness, and time sensitivity.
Delivery Schedules The contractor shall provide a delivery schedule (CDRL A001) to be approved by the government within 5 business days of the request from the government.
The contractor shall adhere to specified delivery schedules negotiated by the OBPA office.
The contractor shall communicate any changes or delays in delivery schedules to the OBPA office in which the shipment was originated promptly and propose alternative solutions to mitigate the impact on operations within 24 hours of the change or delay becomes known.
On-time delivery: The contractor shall achieve a minimum of 95% on-time delivery performance.
Route Optimization/Tracking The contractor shall optimize transportation routes to minimize transit time, reduce fuel consumption, and enhance efficiency.
The contractor shall utilize modern technologies and tools, such as GPS tracking and route planning software, to achieve optimal route planning and monitoring.
Transportation efficiency: The contractor shall optimize transportation routes and minimize empty backhauls.
Documentation and Reporting The contractor shall maintain accurate and up-to-date records of all transportation activities, including pickup and delivery documentation, bills of lading, and any other necessary paperwork.
The contractor shall provide a monthly status report (CDRL A002) detailing transportation operations, including performance metrics, incidents, and any other relevant information.
Safety and Security The contractor shall comply with all relevant safety regulations, including but not limited to cargo securing, driver qualifications, and vehicle maintenance.
Driver qualifications shall include a clean background, and CDL.
The contractor shall implement appropriate security measures to protect the goods during transportation, such as tracking devices, seals, locks, and secure storage facilities.
Safety Record: The contractor shall maintain a high safety record with no major accidents or safety violations.
Customer Service The contractor shall maintain open lines of communication. The contractor shall respond within 24 hours to any inquiries, concerns, and address any issues that arise.
Customer Satisfaction: The contractor shall receive satisfactory feedback from the DoD Agency and its stakeholders regarding the quality of transportation services provided.
Loading and Unloading The contractor shall be responsible for providing all necessary equipment and personnel required for loading and unloading of all C-130 stands and all supporting components at originating and receiving locations.
The contractor can disassemble each load as necessary to fit their transportation needs i.e. lights, electrical, air lines, etc.
Anything affecting the structural integrity of the stands to include welded joints will not be cut, disassembled or modified in any way.
Anything that has been disassembled by the contractor shall be documented, inventoried, and reassembled by the contractor which will be verified at the delivery location.
Insurance and Liability The contractor shall be responsible to obtain insurance to cover the replacement and or repairs of the C-130 stands and all supporting components if damage or loss should occur during transport.
Estimated cost of replacement of a C-130 stand and all supporting components is $5.5 million.
Except when loss and/or damage arise out of causes beyond the control and without the fault or negligence of the contractor, the contractor shall be liable to the owner for the loss of and/or damage to any article while being- packed, picked up, loaded, transported, delivered, unloaded, or unpacked; and stored in transit.
SERVICE SUMMARY
| PWS Paragraph |
| Performance Objective |
Performance Threshold
| 3.1.2.1 |
| The contractor shall provide a delivery schedule to be approved by the government within five (5) business days of the request from the Government. |
| Contractor shall receive less than acceptable rating if the contractor fails below 95%. Performance may be required to meet requirements. |
| 3.1.2.3 |
| The contractor shall communicate any changes or delays in delivery schedules to the OBPA office in which the shipment was originated promptly and propose alternative solutions to mitigate the impact on operations within 24 hours of the change or delay becomes known. |
| On-time delivery: The contractor shall achieve a minimum of 95% on-time delivery performance. |
3.1.4.1 3.1.4.2
| The contractor shall provide a status report detailing transportation operations, including performance metrics, incidents, and any other relevant information. |
| Contractor shall receive less than acceptable rating if the contractor fails below 95%. Performance may be required to meet requirements. |
| 3.1.6.1 |
| The contractor shall maintain open lines of communication. |
| The contractor shall respond within 24 hours to any inquiries, concerns, and address any issues that arise. |
| 6.2 |
| The contractor shall establish a complete Quality Control Plan to ensure the requirements of this contract are provided as specified. The report shall be submitted to the COR, NLT 30 days post contract award. |
| Contractor shall receive less than acceptable rating if the contractor fails to submit on time. |
9.3.1 9.3.2
| The contractor shall implement a safety program that ensures protection of Government personnel and property. An email copy of the mishap / incident notification shall be sent within three calendar days to the COR/ OBPA office, who will forward it to OO-ALC safety. |
| Contractor shall receive less than acceptable rating if the contractor fails to submit on time. |
| Appendix C |
| A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract. |
| Contractor shall receive less than acceptable rating if the contractor fails below 95%. Performance may be required to meet requirements. |
Definitions:
** Validated customer complaint – A customer complaint that is reviewed, documented, and confirmed via a Corrective Action Report (CAR).
CDRL SUMMARY
Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 4-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.
Table 4-1
| Exhibit |
| Title |
| PWS Paragraph |
Delivery
A001 Delivery Schedule
3.1.2.1
NLT five (5) business days of the request from the government.
A002 Status Report
3.1.4.2
NLT five (5) business days of each month.
A003 Quality Plan
6.2 NLT thirty (30) calendar days post contract award.
A004 Safety Plan
9.1.2 NLT fifteen (15) calendar days after contract award.
A005 Mishap Report
9.3.2 Within three (3) hours of all mishaps or incidents at or exceeding $2,000 (material + labor)
ADDITIONAL REQUIREMENTS
Government provided support The Government shall provide access to the necessary facilities where the equipment resides. The initial place of performance shall be Hill Air Force Base (AFB), UT.
Quality Control Plan The contractor shall establish a complete Quality Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards. The report shall be submitted to the COR, NLT 30 days post contract award. (CDRL A003) Quality Assurance The COR will perform assessments of the contractor’s performance. Subsequent to contract award, specific name and contact information of the COR with a letter defining duties and authority will be furnished to the contractor.
The COR will inform the task manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted and will request the task manager (or authorized representative) to initial the entry on the checklist.
The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.
Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.
Manpower Reporting:
The Contractor shall report ALL Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.SAM.gov. (CDRL A005) Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.
Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the ECMRA link. User manuals for Government personnel and Contractors are available at the ECMRA link at http://www.SAM.gov
SECURITY:
Security Review Control Number:
Security Review Date: 20250327 Reviewed By: Sam Samuelson Conflicts of Interest The contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R, Standards of Conduct, and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.
Contractors will not use any other form of identification to access any government installation or facility while working on a government contract except the issued credentials associated with the awarded contract or task order. Example: using a military retiree card to access an installation to work on a contract.
Security Requirements Foreign nationals (FN) will not be escorted, or sponsored, onto the installation without being properly vetted. Any request must follow 309 MXSG OI 16-102, Security Requirements section 7. FNs must be approved for access via the Foreign Disclosure Office and Air Force Office of Special Investigations (AFOSI).
Contractor will schedule all visits and coordinate Base entry by contacting the COR. The contractor shall be escorted at all times.
The contractor shall comply with all security, force protection, operation security and antiterrorism requirements at each installation.
The contractor shall comply with MXSG in and out-processing procedures for all contractor personnel to ensure required security-related briefings and debriefings are accomplished. Specific in and out-processing checklists may be included at the task order level.
The contractor will use the Contracting Officer Representative (COR) or Government Rep. as the primary means of reviewing and approving forms and for communicating with necessary government representatives.
Communications Security All communications with DoD organizations are subject to Communications Security (COMSEC) review.
The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.
The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.
The contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.
Operations Security (OPSEC) Requirements During the course of this contract, in addition to those restrictions, instructions and guidelines delineated in the PWS and/or other references provided, the contractor will adhere to the following minimum requirements.
Introduction of personnel electronic devices into government spaces, laptops, tablet Personal Computers (PC)s, cellular phones, cameras, recording devices, and data recording/storage devices is strictly controlled and forbidden in most cases. Company issued equipment required for the performance of work must be approved by the government MXSG security manager (SM). Photography and recording is not allowed in restricted areas and controlled areas except for official use and by approved photography letter only. NOTE: Unless otherwise stipulated in the contract, contact the Installation Public Affairs or SM for approval.
Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business controlled unclassified information (CUI) may only be transmitted as directed in the PWS as it adheres to CUI Guidelines.
The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or CUI. When in doubt, company press releases, related to this contract, will be coordinated through the Public Affairs Office prior to release.
Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including all Social Networking sites) any images, data or information that reveals sensitive government operations, personnel, equipment, including, but not limited to: Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to Air Force installations, property or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, project schedules, logistics or material delivery schedules; specialized equipment orders, deliveries, shipments, etc. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.); Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the SM and/or installation SFS, COR, and, if applicable, the company FSO and/or the Defense Security Service.
Practice OPSEC and implement countermeasures to protect Critical Information (CI) and other sensitive unclassified information and activities vigilance or degrade the planning and execution of military operations performed or supported by the contractor in support of the mission. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by OPSEC manager or installation OPSEC Program Manager, for CI on or related to the PWS.
The contractor must mark and protect any information IAW CUI, to include E-mail, and adhere to all CUI standards and policies.
Contractors who have access to the Ogden Air Logistics Complex (OO-ALC) and Government Servicing Units (GSU)s facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security (OPSEC). Initial training will be approximately one (1) hour and follow-on recurring annual training will be approximately 1/2 (0.5) hour. OPSEC training will be conducted within 30 days of assignment.
Contractor Identification & Badges All contractor management, staff and contractor personnel shall be clearly identified as such at ALL times. Contractor identification shall include visible badges, conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. At a minimum, contractor management staff or contractor personnel shall clearly identify themselves using the label “contractor” in email addresses in accordance with Federal Acquisition Regulation (FAR) 37.114(c), Special Acquisition Requirements; opening ALL phone conversations with a statement materially the same as, “[office name], I am [employee name], a [prime contractor’s company name] employee,” including the employing contractor’s name in the letterhead and/or signature block of any written correspondence; and any other means necessary.
Security Incident Should a security incident occur, the contractor shall: immediately report to the site location MXSG Group SM all available facts related to each instance, take such precautions as the SM may reasonably require for security purposes, take reasonable and prudent action to establish control of the scene; prevent further violation, to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. NOTE: Participation shall last until the investigation is complete.
GENERAL INFORMATION
Hours of Operation Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0530-1600 – EXCEPT FEDERAL HOLIDAYS and other base closures.
Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work, and the Government shall not be billed for work not performed.
NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination; however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.
Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.
Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.
Conservation of Utilities The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.
ENVIRONMENTAL CONTROLS
Hazardous Work Environment The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.
Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. (CDRL A004) Notification of Environmental Spills If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the COR. The liability for the spill or release of such substance’s rests solely with the contractor and its agent.
Safety Program The contractor shall implement a safety program that ensures protection of Government personnel and property. (See Appendix C) In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the COR/ OBPA office, who will forward it to OO-ALC safety. (CDRL A005)
GOVERNMENT OBSERVATIONS
During the period that the contractor is working on equipment, government personnel, other than CO, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.
FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL
The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.
If tools, and/or equipment are lost, the contractor will report the loss to the COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.
Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.
ENVIRONMENTAL:
Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.
Appendix A – ACRONYMS AND ABBREVIATIONS
| Acronym/Abbreviations | Definition | ||
| AF | Air Force | ||
| AFB | Air Force Base | ||
| AFI | Air Force Instruction | ||
| AFMC | Air Force Material Command | ||
| ANSI | American National Standards Institute | ||
| ASO | American Standards Organization | ||
| CAC | Common Access Card | ||
| CAR | Corrective Action Report | ||
| CDRL | Contractor Data Requirements Listing | ||
| CFR | Code of Federal Regulation | ||
| CMRA | Contractor Manpower Reporting Application | ||
| CO | Contract Officer | ||
| COR | Contracting Officer Representative | ||
| DoD | Department of Defense | ||
| EPA | Environmental Protection Act | ||
| FAR | Federal Acquisition Regulation | ||
| FE | Facility Engineer | ||
| FOD | Foreign Object Damage | ||
| HAFB | Hill Air Force Base | ||
| IAW | In Accordance With | ||
| IC | Ion Chromatography | ||
| IEC | International Electrotechnical Commission | ||
| ISO | International Organization for Standardization | ||
| NELAP | National Environmental Laboratory Accreditation Program | ||
| OEM | Original Equipment Manufacturer | ||
| OSHA | Occupational Safety and Health Act | ||
| PE | Performance Evaluation | ||
| POP | Period of Performance | ||
| PWS | Performance-Based Work Statement | ||
| QCP | Quality Control Plan | ||
| SS | Service Summary | ||
| TO | Technical Order | ||
| TCIR/DART | Total Case Incident Rate/Days Away Restricted or Transferred | ||
| VPP | Voluntary Protection Program |
appendix B – EQUIPMENT LISTING
Appendix C – SAFETY
SAFETY, FIRE PROTECTION AND HEALTH
SPECIFICATION
INDUSTRIAL SAFETY REQUIREMENTS
OGDEN AIR LOGISTICS COMPLEX
UNITED STATES AIR FORCE
HILL AIR FORCE BASE, UTAH 84056
27 Mar 2025 Reviewed by:
Ryan Johnstun
OO-ALC/SE
801-775-3957
Control Number: RJ250327
A. Safety Program Requirements The contractor shall implement a safety program plan that ensures protection of Government personnel and property. (CDRL A005) (DI-SAFT-82313) The program shall consist of, as a minimum:
1. Mishap reporting, as defined in paragraph B1 below.
2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.
3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.
4. Competent personnel to provide surveillance of the Safety Plan.
5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.
6. All contractor personnel shall be trained and qualified to perform their duties safely.
7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.
B. Mishap Notification
1. The contractor shall notify OO-ALC/SE Workflow (OO-ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.
Mishap notifications shall contain, as a minimum, the following information:
(a) Contract, Contract Number, Name and Title of Person(s) Reporting
(b) Date, Time and exact location of accident/incident
(c) Brief Narrative of accident/incident (Events leading to accident/incident)
(d) Cause of accident/incident, if known
(e) Estimated cost of accident/incident (material and labor to repair/replace)
(f) Nomenclature of equipment and personnel involved in accident/incident
(g) Corrective actions (taken or proposed)
(h) Other pertinent information
2. The contractor shall cooperate with any and all government mishap investigations. Additionally, if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.
3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.
4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.
C. General Safety Requirements:
| If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative. |
| The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. |
| The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels. |
| Compliance with OSHA |
and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.
SECTION II – SPECIFIC REQUIREMENTS
The contractor’s prepared Safety Plan shall:
· Provide contact information for on-site personnel
· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures
· Identify employee safety and health training requirements and the documentation process
The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:
PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic-controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.
MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.
HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.
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