Video equipment for reentry

The Colorado Department of Corrections issued solicitation CAAA 2016000901 for the procurement of videoconferencing equipment to support reentry programs at the Colorado Territorial Correctional Facility. The specific deliverables consist of four Polycom RP Group 300-720p HD codec units with cameras and associated one-year support contracts. The equipment is intended for installation in the Communications department located in Building 3060 and will facilitate video communications for reentry initiatives. Bids must be submitted via fax to the Canon City, Colorado office by January 19, 2016 at 10:00 AM Mountain Standard Time. Evaluation criteria include projected delivery dates, quality and security considerations, lifecycle costs such as energy usage and maintenance requirements, bidder qualifications and experience, past performance history, and proposed operator training capabilities. Pricing must be quoted on a per-unit basis for both equipment and support contracts on an FOB-Destination basis, with all freight costs included. Payment terms are assumed to be Net-30 days unless otherwise specified by the bidder.

The solicitation includes a preference for Service Disabled Veteran Owned Small Businesses (SDVOSB) based in Colorado, though this does not restrict participation from other qualified vendors. All bidders are required to register on the Colorado Vendor Self Service (VSS) website prior to submission. The CDOC retains the right to divide awards among multiple bidders if determined to be in the State's best interests, and reserves the right to cancel orders if delivery is not made by the stated delivery date. Bidders must monitor the solicitation during the open period for any modifications or amendments. No specific budget range or award value is disclosed in the solicitation documents, and no incumbent vendors are identified.