Audio and Visual Conference Services (DGS-OTA)
Closed State & local contract opportunity Posted
- Solicitation number
- 0000031459
- State
- California
- Responses due
Opportunity facts
- UNSPSC code
Opportunity details come from caleprocure.ca.gov. Updated .
About this opportunity
The State of California, Department of General Services, Procurement Division (DGS-PD) on behalf of the Department of Industrial Relations (DIR) is issuing an Invitation for Bid (IFB) for Audio and Visual Conference Services. The contract will cover an estimated 170 events per year for three years, for a total of 510 events, at various locations throughout California. The services required include providing virtual assistance with scheduling, moderation, and participant management, remote meeting support, presentation assistance, video recording and archiving, as well as on-site audio/visual equipment and support for in-person and hybrid meetings. The term of the agreement will be three years with one optional one-year extension. Bidders must demonstrate experience providing similar services, including for high-volume multilingual hybrid, in-person, and virtual meetings for California state agencies.
The IFB includes socioeconomic programs such as the Disabled Veteran Business Enterprise (DVBE) incentive, Small Business preference, and Non-Small Business Subcontractor preference. The award will be made to the responsive and responsible bidder with the lowest cost, as provided in the attached Cost Worksheet. No electronic submissions through CaleProcure are allowed for this event; all bid submissions must be made via email following the provided instructions. Questions regarding the event must be submitted in writing to the specified Procurement Official. The bid submission deadline is June 18, 2024.
Opportunity text
Electronic bid submissions through CaleProcure are not allowed for this Event. Please refer to the attached Event package for bid submission instructions. Questions regarding this Event must be submitted in writing to the Procurement Official specified on the Event package cover page, per the instructions outlined in the Event package. Click on the View Event Package button for Event package attachment. Clearly state Business Unit (BU) number (e.g. BU #2665), Event/Solicitation number (e.g. IFB #0000001611), due date, and Event/Solicitation Procurement Official name, in the subject line on your bid submission email. Event/Solicitation Main Contact: Name: Wei Peach Phone: 279-946-8388 Email: wei.peach@dgs.ca.gov Event/Solicitation Backup Contact: Name: Kimmi Carey Phone: 279-799-4322 Email: kimmi.carey@dgs.ca.gov
Files
| File | Type | Posted |
|---|---|---|
| IFB_0000031459_-_Audio_Visual_Conference_Services.pdf | ||
| Attachment_2_-_Cost_Worksheet.xlsx | XLSX spreadsheet |
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