Cccs DQ 16-014

The Colorado Community College System (CCCS) issued Documented Quote CCCS DQ 16-014 for the procurement of audio and video equipment to support operational needs across Denver County and Denver City. This solicitation requests competitive quotes for thirteen distinct line items encompassing furniture racks, microphones, televisions, wall mounts, power amplifiers, ceiling loudspeakers, wireless microphone and receiver systems, digital mixers, power conditioners, remote system controls, and HDMI extenders, with quantities ranging from one to seven units per item. All equipment must be delivered to CCCS at 1059 Alton Way, Building 758, Room 100, Denver, Colorado 80230, with pricing required to include all delivery costs on a FOB Destination basis and payment terms of net 45 days. Quotes were due by February 15, 2016, at 4:00 PM MST, submitted via email to christopher.stclergy@cccs.edu or by fax to (303) 363-8239 using the provided quote form with no substitutes permitted. Evaluation of proposals will be based primarily on unit pricing but may also consider payment terms, projected delivery dates, and other relevant factors. Vendors were required to be registered with the Colorado Vendor Self Service (ColoradoVSS) system to be considered responsive, and a Questions and Answers document issued on February 12, 2016, clarified specific Shure product part numbers to ensure accurate quotations.

CCCS reserves the right to make award to a single vendor or to accept or reject bids on individual items or in their entirety, with the flexibility to adjust quantities based on available funding. The solicitation encourages participation from minority-owned and women-owned businesses, and requests that Service Disabled Veteran Owned Small Businesses (SDVOSB) provide appropriate certification if applicable. As a governmental entity, CCCS is exempt from federal excise taxes and state and local sales and use taxes, which should be reflected in vendor pricing. No specific budget range or award value was disclosed in the solicitation documents. Christopher St. Clergy, IT Purchasing Agent, served as the primary contact for all communications regarding the quote, available at (720) 858-2266 or christopher.stclergy@cccs.edu. The solicitation did not identify any incumbent contractors or existing infrastructure requiring system integration beyond the specified delivery location and standard audio/video equipment requirements.