H941--Certified Associated Air Balance Council (AABC), National Balancing Council (NBC) or National Environmental Balancing Bureau (NEBB) needed for TAB work to Certify Isolation Rooms
On behalf of the Lt Col Luke Weathers, Jr. VA Medical Center located in Memphis, TN, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced 5 (five) year Blanket Purchase Agreement (BPA) to provide Testing, Adjustment and Balancing Services needed to certify Isolation Rooms. The contractor must have one of the following certifications: Associated Air Balance Council (AABC), National Balancing Council (NBC) or National Environmental Balancing Bureau (NEBB). The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541380, Testing Laboratories and Services. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these services, please provide the following information: Organization name, address, point of contact, email address, web site address, and telephone number. Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business (SDVOSB), veteran owned small business (VOSB), large business, etc. Business type under NAICS 541380, which contains a size standard of $19.0 Million, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability. Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF). The government will evaluate market information to ascertain potential market capacity to: Provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Implement a successful plan that includes contractor compliance with program standards, quality control, and performance. Provide services under a firm-fixed-price contract. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and certified as such tough the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) website at www.veterans.certify.sba.gov Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured tough full and open competition, or sole sourced. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 11:00 AM CST, July 19, 2023. All responses under this SSN must be emailed to Jennifer.Harper2@va.gov . Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). See SOW on the following page. STATEMENT OF WORK TEST AND BALANCE OF ISOLATATION ROOMS , NUCLEAR MEDCINE AMD SURGERY/SPS ROOMS GENERAL INFORMATION INTRODUCTION This requirement is for the semi-annual testing, balance and certification of the Facilities Isolation Rooms, Nuclear Medicine Rooms, Surgery/SPD rooms as well as HEPA Filter replacement and Leak Testing of Filters at Lt. Col. Luke Weathers, Jr. Veteran Administration Medical Center (VAMC), 1030 Jefferson Avenue, Memphis, TN 38104 SCOPE OF WORK Isolation Rooms: The Isolation Rooms are used by the Facility for patients with air or contact spreadable diseases. Contractor/Vendor shall perform semi-annual isolation room air flow readings ensuring there are at minimum twelve (12) air changes per hour with a minimal of .01 negative air pressures in forty-tee (43) isolation rooms. Contractor/ Vendor's service shall consist of all labor, materials, equipment, travel, supervision, and quality control necessary to perform semi-annual isolation room's air flow. Nuclear Medicine Rooms Contractor/ Vendor shall take semi-annual supply and exhaust readings in six (6) Nuclear Medicine rooms D100, D102, G109, G110 & G111. Located in Building 1A. Rooms must measure six (6) air changes minimum or meet the current Veterans Administration (VA) standard. Contractor/ Vendor's service shall consist of all labor, materials, equipment, travel, supervision, and quality control necessary to perform semi-annual isolation room's air flow Surgery Suites & Sterile Processing Service (SPS) Air Flow Testing These rooms are used for surgery on patients, sterile processing, lab test rooms and sterile supply storerooms Contractor/Vendor shall perform air flow, room volume, room pressure and air changes per hour in thirty-one (31) Operating Rooms Suites, SPS Sterile Processing and Clean Storerooms including the surrounding corridors and recovery room. High-efficiency Particulate Absorbing (HEPA) Filter Replacement and Leak Testing The HEPA filters are used to filter the air from the isolation rooms toughout the Medical Center buildings. The Facility will provide all filters for Job. Contractor/ Vendor shall remove and replace eleven (11) bio shield filters in building 1A and thirteen (13) Filters and Prefilters for Buildings 1, 1A and Spinal Cord Injury (SCI) Facility will provide the HEPA Filters and Pre-filters. All filters to be placed in red bags provided by the VA. Testing Schedule: Isolation Rooms shall be tested in December and June Nuclear Medicine shall be tested in March and September Surgery Suites & Supply Processing and Distribution (SPD) Air Flow Testing shall be done in February and August HEPA Filter Replacement shall be in June If any room(s) cannot be tested as per the schedule due to the room(s) not being available, the Contracting Officer s Representative (COR) and Maintenance & Operations (M&O) Supervisor shall be notified within 48 hours. When or if the room(s) become available, the Contractor/Vendor shall be required to test the room(s) at their earliest convenience which may coincide with another areas testing schedule. All rooms and location will be provided to the Contractor/Vendor who is awarded the contract COR and M&O Supervisor must be notified and approve of any schedule change or delay that is required from the Contractor/Vendor for any reason Contractor/Vendor Certifications: The Contractor must be a certified member of the Associated Air Balance Council (AABC), National Balancing Council (NBC), or National Environmental Balancing Bureau (NEBB). The VA recognizes the Whole Building Design Guide (WBDG) as the reference for a number of design criteria and requirements. The VA has its own very specific design guides and requirements. The WBDG references the American Society of Heating, Refrigeration and Air Condition Engineers (ASHRAE) as the institute to determine specific guidelines and requirements for HVAC requirements not covered by the VA HVAC Design Guide. ASHRAE has indicated the test and balance certifications that meet their needs. Testing Reports The contractor/vendor shall provide the COR & M&O supervisor with one (1) hard copy and one (1) electronic copy of the certified report after each semi-annual & annual test The contractor/vendor shall invoice the VAMC Memphis, 1030 Jefferson, Memphis, TN, 38104, at the completion of each semi-annual test and after the testing reports have been submitted. Note: This contract involves no VA Sensitive Information, this contract is for the testing and certification of the Facilities Isolation, Surgery, SPS and Nuclear Medicine Rooms. WORK HOURS - All testing shall be performed during the normal business hours of 0730 1600, Monday tu Friday with the exception of Federal Holidays PERIOD OF PERFORMANCE: Base Year : 10/01/2023-09/30/2024 Ordering Period 1: 10/01/2024-09/30/2025 Ordering Period 2: 10/01/2025-09/30/2026 Ordering Period 3: 10/01/2026-09/30/2027 Ordering Period 4: 10/01/2027-09/30/2028 U.S. LEGAL HOLIDAYS: The following is a list of United States Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday, if the holiday falls on a Sunday, the following Monday is observed as the holiday. New Year s Day Martin Luther King s Birthday Washington s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Cistmas Day (And any other day determined a holiday by the President) REPORTING REQUIREMENTS SERIVCES BEYOND THE CONTRACT The Contractor shall immediately, but not later than twenty-four (24) hours after discovery of any potential failures notify the Contracting Officer (CO) and the COR, in writing of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. 7. (End of Statement of Work)
36C24923Q0466 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9
7/12/23, 10:56 AM FCRHC - Professional Air Duct Cleaning
SOURCES SOUGHT NOTICE TEMPLATE ****************************************************************************** THIS IS A SOURCES SOUGHT NOTICE FOR INFORMATION ONLY: THIS IS NOT A REQUEST FOR QUOTES/PROPOSALS OR AN INVITATION FOR BIDS. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals. Submission of any information in response to this market survey is purely voluntary and will be used only for market research purposes to determine availability of sources, commerciality, and competitive strategy. The government assumes no financial responsibility for any costs associated with any response to this notice as incurred by prospective contractors. ****************************************************************************** Project Title: FCRHC, Professional Air Duct Cleaning Tracking Number: IHS1442041 The Indian Health Service (IHS), Four Corners Regional Health Center, located at Hwy 160 & Navajo Route 35, Teec Nos Pos, Arizona is seeking capable sources for professional duct cleaning in accordance with the National Air Duct Cleaning Association (NADCA), State and Federal air duct cleaning standards at Four Corners Regional Health Center. The anticipated period of performance is 1 calendar year from date of award. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 – Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of 16.5M. The government will evaluate market information to ascertain potential market capacity to provide supplies with those described in this notice. In accordance with the Buy Indian Act, 25 U.S.C. 47, the Indian Health Service shall give preference at all times, as far as practicable, to Indian economic enterprises. If your firm is capable of providing the supplies and/or services described in this notice, complete the attached representation form and submit it along with the rest of the requested documents identified in this notice. THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH WILL BE USED TO DETERMINE THE ACQUISITION STRATEGY SUCH AS INDIAN-OWNED ENTERPRISE SET ASIDES, TOTAL SMALL BUSINESS SET ASIDE, ANY OTHER SOCIO-ECONOMIC SET ASIDE, OR UNRESTRICTED. NOTE: If this requirement is set-aside, FAR 52.219-14 (DEVIATION 2019-01) Limitations on Subcontracting will apply; similarly-situated entity description applies. This clause requires that the concern perform at least 50 percent (50%) of the cost of the contract, not including the cost of materials, with its own employees. SUBMISSION INSTRUCTIONS: All interested sources must submit a capabilities package to the primary point of contact listed below, no later than (NLT) Friday, May 20, 2022. AT A MINIMUM, THE FOLLOWING INFORMATION MUST BE SUBMITTED TO THE POC LISTED IN THIS NOTICE: Confirm the Buy-Indian set-aside status you qualify for under following NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors. If the proposed NAICS is not the customary or applicable NAICS relative to the need’s description, include your firm’s proposed NAICS and rationale for the different NAICS. Fill out the attached IHS Buy Indian Act Indian Economic Enterprise Representation Form. If Non-Indian, indicate firm’s size – small or other-than-small; and other socio-economic program participation such as small-disadvantaged, 8(a)-certified, HUBZone, SDVOSB, and/or WOSB/EDWOSB A positive statement of your intention to submit a quote to an upcoming solicitation as a prime contractor. Provide firm’s UEI Number. Evidence of recent (within the last five years) experience with work similar in type and scope to include: Contract Numbers Project Titles Dollar Amounts Percent and complete description of work self-performed. Customer points of contact with current telephone number and email address. All of the above information must be submitted in sufficient detail for a decision to be made on availability of interested qualified Buy-Indian parties. If adequate interest is not received from Buy-Indian concerns, the solicitation may be issued as another type of set aside or unrestricted without further notice. Point of Contact: Matthew Atcitty, Purchasing Agent, (505) 368-7345, matthew.atcitty@ihs.gov; Place of Performance: Four Corners Regional Health Center US Hwy 160 & Navajo Route 35 – Red Mesa Teec Nos Pos, Arizona 86514 THIS IS NOT A SOLICITATION.
IHS1442041 Department of Health and Human Services Indian Health Service
5/17/22, 6:09 PM H941--Airflow Testing & Calibration
VHAPM Part 808.405-6 Limiting Sources Revision 02 Eff Date: 02/21/2020 Page 1 of 4 Limited Sources Justification Order > SAT FAR PART 8.405-6 Acquisition Plan Action ID: 36C250-20-AP-3374 Contracting Activity: Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite 2200 Ann Arbor MI 48105 Organizational Activity: John D. Dingell Veterans Affairs Medical Center Engineering (138) 4646 John R. Street Detroit MI 48201 2237: 553-21-1-3102-0003 Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This procurement is for Airflow Testing & Calibration services. This will be a new contract action. Order against: FSS Contract Number: GS07F217CA Name of Proposed Contractor: Siemens Industry, Inc. Street Address: 1000 Deerfield Parkway City, State, Zip: Buffalo Grove IL 60089-4547 Phone: 616-216-3054 Description of Supplies or Services: The estimated value of the proposed action is $ 477,431.00 The contractor provides Airflow Testing and Calibration services whereby the contractor will: measure all supply, return, exhaust, and hoods in each specified room according to American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRE) standards make sure all Biological Safety Equipment (BSE) cabinets and Laminar Flow Hoods are working correctly per design air flows prior to testing of the room or area perform calculations to determine the number of air exchanges per hour (Supply, Return, and Exhaust) in each room based on the supplied cubic feet per room. compare readings to the original HVAC building design air flow readings adjust the Variable Air Volume (VAV) boxes or Constant Volume boxes. If the readings are more than plus or minus 5%-10% of the HVAC designed air flows. make minor controls adjustment to the VAV or Constant Volume boxes to get the readings back to building design if possible. make sure that any VAV or Constant Volume boxes that have Terminal Equipment Controllers (TEC) shall be calibrated so the readings match the actual flows that are recorded. This may require making control adjustments. Record the supply, and return coefficient of these boxes and update the information in the TEC. The primary Building Automation System on site is Siemens Apogee Insight and requires a Siemens Industry contractor with specific knowledge to perform the requirements of the contract. The resulting contract will include a base year with four (4) one year option periods, and an anticipated award date of October 1, 2020. Identify the Authority and Supporting Rationale: FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays: FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. Siemens is the manufacturer of the automation system which requires their proprietary software and upgrades that can only be supplied and installed by Siemens. All readings to TEC s as well as hood controllers that must be entered into the automation system is proprietary and needs factory trained service technicians to adjust programming and make necessary changes. Maintenance solutions are developed by the manufacturer to meet changing environments unique to the machinery. Many of the interconnected systems are still under manufacturer warranty and any other contractor allowed to work on these sytems will void the warranty. Siemens does not have any authorized distributors capable of maintenance on their equipment. The risk associated with considering a company other than the OEM in performing this work and the potential consequences of obtaining another company to perform this work are unacceptable performance risks and duplication of cost which is not in the best interest of the Government. FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: The Contracting Officer anticipates the cost will be fair and reasonable as a result of comparison to historical pricing. This requirement has been awarded to Siemens for at least the past 6 years with contract pricing identified in past FSS orders: GS-07F-8728D / VA251-15-F-0002 GS-07F-217CA / VA251-15-F-2737 Describe the Market Research Conducted: Used VA s VIP database to identify verified capable SDVOSBs and VOSBs. VIP results indicate 1,333 SD/VOSBs under the NAICS; however,software and licensing for this equipment is proprietary to the OEM, Siemens. No other contractor can provide the required services for the existing equipment and infrastructure. Any Other Facts Supporting the Justification: None. A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: The existing Siemens control system infrastructure is forward and backward compatible by design. This allows for expansion and modification to the infrastructure without the need to wholesale replace the infrastructure. The Research and Development and intellectual property involved in the development of programming algorithms is cost prohibitive to the Department of Veterans Affairs. Therefore, it is not in the best interest of the Government to replace the Siemens infrastructure. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. Date Chief, Facility Management Service John D. Dingell VAMC Detroit Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Date Contracting Officer Network Contracting Office 10 One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition. Date Branch Chief, Services Team #4 Network Contracting Office 10 Awarded contract GS07F217CA to SIEMENS INDUSTRY, INC. for 89162.00000000 on 2020-10-01.
36C25021F0025 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
10/14/20, 9:11 AM