H941--Chemical Hoods and HEPA Filters Testing & Maintenance

The Department of Veterans Affairs Network Contracting Office is seeking a contractor to provide comprehensive testing and maintenance services for chemical hoods and HEPA filters at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The services encompass recurring testing, certification, and maintenance of critical equipment used across pharmaceutical compounding, laboratory testing, surgical environments, isolation spaces, and research activities, including Primary and Secondary Engineering Controls, Biological Safety Cabinets, Chemical Fume Hoods, Grossing Stations, and cleanroom environments. Contractors must comply with rigorous standards including USP Pharmaceutical Compounding guidelines, VHA Directive 1108.12, and ISO 14644-1, and must submit a Quality Control Plan within 10 business days of contract award. The solicitation requires offerors to be certified in the SBA certification database and follows NAICS code 541620 with a size standard of $19 million. The proposal deadline is October 10, 2025, at 4:30 PM EDT, and the solicitation has been amended to clarify that no further questions will be answered.

This procurement is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), reflecting the VA's commitment to supporting veteran-owned enterprises. The contract structure includes a base period running from November 1, 2025, through October 31, 2026, with four potential one-year option periods that could extend the total contract duration to five years. The scope includes maintenance of 24 total HEPA filters that require annual replacement, specifically 24" x 24" x 2" HEPA filters with 99.97% efficiency located in AHUs 37A & B, plus six additional 30" x 30" x 12" HEPA filters in AHU 46. Performance will occur at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana, supporting critical healthcare operations that require stringent environmental controls. The recent amendment indicates the procurement is in its final stages, with vendor selection anticipated shortly after the October 10 deadline.