H941--Chemical Hoods and HEPA Filters Testing & Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is seeking comprehensive testing, certification, preventive maintenance, and filter replacement services for chemical hoods, HEPA filtration systems, and other critical containment and ventilation equipment at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The procurement covers certification of Primary and Secondary Engineering Controls, Biological Safety Cabinets, Laminar Airflow Workstations, Restricted Access Barriers, cleanroom environments, and air handling systems across pharmacy, laboratory, surgical, isolation, and research areas. Testing services must include smoke pattern testing with video documentation, viable and non-viable microbial sampling, particle counting, airflow and pressure measurements, and HEPA/pre-filter testing and replacement. All work must comply with USP standards, NSF/ANSI 49, ISO 14644-1, CETA CAG-003, VHA Directive 1108.12, and other applicable federal and VA standards. Questions must be submitted in writing by 4:30 p.m. ET on October 8, 2025, and quotations are due by 4:30 p.m. ET on October 10, 2025, both to contract specialist Jacob Bishop via email.

This procurement is designated as a 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns, meaning offers from any other business types will be rejected. The solicitation will result in a firm fixed-price contract with a base period of one year plus four option years, potentially spanning five years total. The anticipated award date is October 27, 2025, with solicitation packages becoming available on October 3, 2025, through SAM.gov. The procurement falls under NAICS code 541620 (Environmental Consulting Services) with a size standard of $19.5 million. No incumbent contractor or current service provider information was disclosed in the pre-solicitation notice. The contract structure indicates the VA is seeking a long-term service relationship for ongoing maintenance and testing of critical healthcare facility ventilation systems.