GREASE, AIRCRAFT
The Department of the Navy Naval Supply Systems Command is seeking to procure Aircraft Grease, specifically AEROSHELL 7 (54527) in 14oz cartridges, through a total small business set-aside solicitation. The procurement focuses on manufacturing and delivering aircraft grease that meets specific material and physical requirements, with strict configuration control and marking standards outlined in multiple military specifications including MIL-STD-130, MIL-STD-1285, and MIL-STD-973. Critical technical requirements include a mandatory 85% shelf life remaining upon delivery, with precise marking and documentation standards for shelf-life tracking. The solicitation was posted on February 12, 2025, with proposals due by March 4, 2025, and includes comprehensive quality assurance provisions requiring contractors to maintain detailed inspection records for 365 calendar days after final delivery. Government source inspection will be required, and contractors must adhere to specific configuration control and engineering change proposal procedures.
The contract is designated as a total small business set-aside, meaning only small businesses can compete for this opportunity within the Gasket, Packing, and Sealing Device Manufacturing (NAICS 339991) category. The procurement is for a specific part number (AEROSHELL 7) with a 72-month shelf life, and requires submission of a Material Safety Data Sheet. While specific award value is not disclosed, the contract will be administered through the Naval Supply Systems Command with delivery and performance likely centered in Mechanicsburg, Pennsylvania. Contractors must be prepared to meet stringent military standards for marking, packaging, and configuration control, with potential sources initially limited to those listed on specific ordinance documents. The government has indicated flexibility for potential additional sources, encouraging contractors to contact the Procuring Contracting Officer about testing and approval processes for providing substitute items.
N0010425QAB91 Department of the Navy Naval Supply Systems Command
2/12/25, 3:46 AM SEAL, NONMETALLIC SP
The Department of the Navy Naval Supply Systems Command is seeking to procure nonmetallic seals for a critical shipboard system that enables aircraft launch and recovery. This first-time procurement is for manufactured spare parts with high-stakes operational implications, as incorrect or defective materials could potentially result in serious personnel injury, loss of life, or system failure. The solicitation will use competitive procedures and will evaluate offers based on lead time, price, past performance, and capacity. Interested offerors must submit unit prices, extended prices, lead times, and quote expiration dates by March 11, 2025, with proposals due by 2:00 PM EST on the closing date. Quotes should be emailed to katlyn.m.galetto.civ@us.navy.mil, with the understanding that this is a limited competition with only four approved sources.
The solicitation is not set aside for any specific business category, though it includes a notice of total small business potential. The four approved sources for this procurement are HAN-BOONE INTERNATIONAL INC., DELFORD INDUSTRIES INC, GENERAL ATOMICS CO, and CALIFORNIA GASKET & RUBBER CORP. The materials will be manufactured and tested according to NAWC LAKEHURST drawing number 525724, with specific requirements for markings per MIL-STD-130 and packaging per MIL-STD 2073. While no specific award value is mentioned, the procurement falls under the NAICS category of Gasket, Packing, and Sealing Device Manufacturing (339991). Contractors must be prepared to provide all necessary manufacturing equipment and tools, as these will not be supplied by the government. The procurement is classified under PSC category 5330 for Packing and Gasket Materials, indicating the specific type of component being sought.
N0038324QC555 Department of the Navy Naval Supply Systems Command
9/18/24, 6:32 AM GASKET, HYBRID
NSN 1H-5330-016813278-X3, TDP VER 001, QTY 15 EA, DELIVER TO W25G1U, W1A8 DLA DISTRIBUTION, NEW CUMBERLAND, PA 17070-5002, DELIVER TO W62G2T, W1A8 DLA DIST SAN JOAQUIN, TRACY, CA 95304-5000. The Government has rights to the technical data, the data package is complete, and there are no technical data, engineering, tooling or manufacturing restrictions. (This is the only A/RMSC that implies that parts are candidates for full and open competition. Other A/RMSCs such as K, M, N, Q, and S may imply limited competition when two or more independent sources exist yet the technical data package is inadequate for full and open competition.) A/RMCs 1 or 2 are valid. Interested parties may obtain copies of Military and Federal Specifications and Standards, Qualified Products Lists (QPLs), Qualified Product Databases (QPDs), Military Handbooks, and other standardized documents from the DoD Single Stock Point (DODSSP) at Document Automation and Production Service (DAPS) in Philadelphia, PA. NOTE: Patterns, Drawings, Deviation Lists, Purchase Descriptions, etc. are NOT stocked at DODSSP. Most documents are available in Adobe PDF format from ASSIST-Online at: http://quicksearch.dla.mil/. Users may use ASSIST-Quick Search to search for and download available documents directly using standard browser software. Documents that are not available for downloading from ASSIST-Quick Search can be ordered from the DODSSP website using the ASSIST Shopping Wizard after obtaining a DODSSP Customer Account by following the registration procedures. Users who do not have access to the internet may contact the DODSSP ASSIST Help Desk at 215-697-2667 or 215-697-2179(DSN: 442-2667), or mail their requestDLA Document Services, Bldg. 4/D, 700 Robbins Avenue, Philadelphia PA 19111-5094. Based upon market research, the Government is not using the policies contained in FAR Part 12, Acquisition of Commercial Items, in its solicitation for the described supplies or services. However, interested persons may identify to the contracting officer their interest and capability to satisfy the Government's requirement with a commercial item within 15 days of this notice.
N0010423QBQ48 Department of the Navy Naval Supply Systems Command
2/22/23, 7:10 AM GASKET
ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||
INSPECTION AND ACCEPTANCE OF SUPPLIES|26|||||||||||||||||||||||||||
GENERAL INFORMATION-FOB-DESTINATION|1|B|
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|Invoice and receiving report (combo)|N/A|TBD|N00104|TBD|S4306A|See schedule|TBD|||N/A||||||
NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1||
EQUAL OPPORTUNITY (SEP 2016)|2|||
BUY AMERICAN --FREE TRADE AGREEMENTS--BALANCE OF PAYMENTS PROGRAM - BASIC (JAN2023))|3||||
NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 2020)(DEVIATION 2020-O0008)|1||
LIST OF SOLICITATION ATTACHMENTS|5|x|||x|x|
SMALL BUSINESS PROGRAM REPRESENTATIONS (DEVIATION 2023-O0002) (DEC 2022)|4|339991|600|||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (DEC 2022))|3||||
BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (NOV 2014)|1||
CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR LISTED END PRODUCTS(FEB 2021))|4|||||
ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)|13|339991|600||||||||||||
NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X|
Unless otherwise specified, pricing for this request for quote is valid for 60 days after the closing date as indicated on the proposal. Please specify (if other than 60 days) ______________ days.
If you are submitting your quote via e-mail or NECO please specify the number of days pricing is valid.
All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders and modifications) related to the instant procurement are considered to be 'issued' by the Government when copies are either deposited in the mail, transmitted by facsimile,
or sent by other electronic commerce methods, such asemail. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to 'issue' contractual documents as detailed herein.
Technical documents associated with this solicitation, such as drawings, Individual Repair Part Ordering Data (IRPOD), STRs and other procurement related documents may be obtained at:
https://logistics.unnpp.gov
This website requires a password and pre-registration. Please contact the E-Commerce help desk at 518-395-4357 to register or for help logging into the website.
A hard copy of the Individual Repair Part Ordering Data (IRPOD) and/or drawingswill not be mailed to you.
To request a copy of the solicitation, please contact the contracting officer listed and provide your CAGE Code.
In order for your offer to be considered, you must submit your quote prior to the closing date/time listed on this solicitation.
Section "S" of clause 52.212-4, order of precedence, is not applicable to this procurement.
\
1. SCOPE
1.1 In the event of a conflict between section "C" and section "D" of the contract/purchase order, Section "C" will take precedence.
2. APPLICABLE DOCUMENTS
2.1 Applicable Documents;
TECHNICAL DOCUMENTS ASSOCIATED TO THIS SOLICITATION OR AWARD SUCH AS; IRPOD, DRAWINGS,TECHNICAL DATA, STRs, AS WELL AS CERTAIN MILITARY SPECIFICATIONS, AND COMMERCIAL ITEM DESCRIPTIONS (CID) ETC. MAY BE OBTAINED AT
(HTTPS://LOGISTICS.UNNPP.GOV/ECOMMERCE) THESE DOCUMENTS, AT THE REQUIRED REVISION LEVELS THAT ARE ASSOCIATED TO EITHER THIS SOLICITATION OR AWARD, BECOME A PART OF THIS SOLICITATION OR AWARD UNLESS CHANGED BY AN ADMENDMENT TO THE SOLICITATION OR MODIFICATION TO
THE AWARD.
THIS WEBSITE REQUIRES A PASSWORD AND PRE-REGISTRATION. TO OBTAIN INSTRUCTION ON HOW TO REGISTER AND OBTAIN A PASSWORD CONTACT THE BPMI WEBSITE ADMINISTRATOR.
3. REQUIREMENTS
3.1 NAVSUP WSS-MECH CODE N94 ADDITIONAL TECHNICAL DOCUMENTATION
ORDER OF PRECEDENCE AND EFFECTIVE ISSUES OF CITED DOCUMENTATION DATED: JULY 2004
A. ORDER OF PRECEDENCE FOR DOCUMENT CONFLICT RESOLUTION: THE TECHNICAL AND QUALITY REQUIREMENTS APPLICABLE TO MANUFACTURE OF THE MATERIAL BEING PURCHASED UNDER THIS ORDER ARE CONTAINED OR INVOKED IN ONE OR MORE OF THE DOCUMENTS LISTED BELOW. IN THE EVENT OF
ANY INCONSISTENCIES BETWEEN ANY PROVISIONS OF THIS ORDER, THE ORDER OR PRECEDENCE SHALL BE AS FOLLOWS:
1. AMENDMENTS TO THE PURCHASE ORDER/CONTRACT
2. SCHEDULE OF SUPPLIES OF THE PURCHASE ORDER/CONTRACT.
3. TERMS AND CONDITIONS OF THE PURCHASE ORDER/CONTRACT.
4. INDIVIDUAL REPAIR PART ORDERING DATA (IRPOD); OR MASTER PROCUREMENT SPECIFICATION, AS APPLICABLE.
5. ANY INVOKED STANDARD TECHNICAL REQUIREMENTS (STRS).
6. DRAWINGS REFERENCED IN THE IRPOD, OR MASTER PROCUREMENT SPECIFICATION , AS APPLICABLE.
7. SPECIFICATIONS REFERENCED IN THE IRPOD, MASTER PROCUREMENT SPECIFICATIONS OR DRAWING(S), AS APPLICABLE.
B. EFFECTIVE ISSUES OF CITED DRAWINGS, SPECIFICATIONS, STANDARDS AND OTHER DOCUMENTS:
1. THE CONTRACTOR SHALL COMPLY WITH THE SPECIFIED REVISIONS OF THE DOCUMENTS (I.E. DRAWINGS,SPECIFICATIONS,STANDARDS AND OTHER DOCUMENTS) CITED IN THE IRPOD AND/OR PROCUREMENT SPECIFICATION CONTAINED HEREIN. THE CONTRACTOR SHALL OBTAIN WRITTEN APPROVAL
FOR THE CONTRACTING OFFICER TO USE DOCUMENT REVISIONS OTHER THAN THOSE SPECIFIED. WHEN A LATER DRAWING REVISION IS SUBMITTED FOR APPROVAL, TWO FULL SIZE CLEAR LEGIBLE PRINTS SHALL BE PROVIDED.
2. WHERE DOCUMENTS ARE REFERRED TO ONLY BY THE BASIC IDENTIFICATION NAME OR NUMBER AND NO SPECIFIC REVISION THERETO, THE CONTRACTOR USE OF ANY ISSUE OF THE DOCUMENT EXCEPT ALL SUCH REVISIONS SHALL BE DATED 1 NOVEMBER 1969 OR LATER.
C. USE OF DOCUMENT REVISIONS IN THEIR ENTIRETY:
1. CONTRACTORS SHALL USE REVISIONS TO EACH CITED OR REFERENCED DOCUMENT IN ITS ENTIRETY UNLESS THE CONTRACTOR OBTAINS CONTRACTING OFFICER APPROVAL TO DO OTHERWISE (i.e. THE CONTRACTOR SHALL NOT USE PORTIONS OF DIFFERENT REVISIONS OF A DOCUMENT).
D. VENDOR WAIVER/DEVIATIONS ON CRITICAL CONTRACTS.
1. COMPLIANCE WITH THE DELIVERY DATE AND TECHNICAL REQUIREMENTS OF NAVSUP WSS CRITICAL REPAIR PART MATERIAL CONTRACTS IS EXPECTED.
2. AS THE CAUTIONARY NOTE CONTAINED IN THE CONTRACT STATES, SELLER INTENDED USE OF ANY MATERIAL WHICH IS NOT IN FULL COMPLIANCE WITH THE SPECIFIED CONTRACT TECHNICAL REQUIREMENTS, SHOULD BE IDENTIFIED AS AN EXCEPTION IN ADVANCE EITHER AT THE TIME THE QUOTATION
IS SUBMITTED OR PRIOR TO MANUFACTURE.
3. REQUESTS FOR DELIVERY DATE EXTENSIONS AND WAIVERS/DEVIATIONS SHOULD BE ACCOMPANIED BY AN EXPLANATION OF THE CAUSE FOR THE DELAY, OR THE REASON FOR THE REQUESTED NON-CONFORMANCE WITH AN OFFER OF CONSIDERATION IN THE EVENT THE CONTRACTING OFFICER CONCURS WITH
YOUR REQUEST.
4. REQUESTS FOR WAIVERS/DEVIATIONS SHOULD PROVIDE JUSTIFICATION FOR THE REQUESTED CHANGE INCLUDING AN EVALUATION WHICH DEMONSTRATES THAT PROPOSED NON-CONFORMANCE WILL NOT AFFECT THE QUALITY, FORM, FIT, OR FUNCTION OF THE PART. WHERE A PROPOSED ALTERNATE OR
REPLACEMENT ITEM IS OFFERED, SUPPORTING TECHNICAL DATA (CATALOG PAGE, DRAWING (S), ETC.) THAT FULLY DESCRIBE THE PROPOSED ITEM SHALL BE PROVIDED FOR TECHNICAL EVALUATION.
5. REQUESTS WHICH DO NOT CONTAIN THE ABOVE INFORMATION WILL BE RETURNED AND WILL NOT BE SUBMITTED TO TECHNICAL/ENGINEERING REVIEW UNTIL SUFFICIENT JUSTIFICATION IS PROVIDED.
6. REQUESTS FOR WAIVERS/DEVIATIONS SHALL BE PRESENTED TO THE GOVERNMENT QUALITY ASSURANCE REPRESENTATIVE (QAR) FOR COMMENT. THE QAR SHALL FORWARD THE REQUEST, WITH THEIR COMMENTS, DIRECTLY TO THE POST AWARD PCO IDENTIFIED IN THE CONTRACT/PURCHASE ORDER WITHIN
FIVE WORKING DAYS AFTER RECEIPT.
E. EXCLUSION OF MERCURY
1. MERCURY OR MERCURY CONTAINING COMPOUNDS SHALL NOT BE INTENTIONALLY ADDED TO OR COME IN DIRECT CONTACT WITH HARDWARE OR SUPPLIES UNDER THIS CONTRACT.
4. QUALITY ASSURANCE
4.1 The Quality Assurance requirements are located in the INDIVIDUAL REPAIR PART ORDERING DATA (IRPOD).
The contractor shall provide and maintain an inspection system acceptable to the Government covering the supplies herein.
Records of all inspection work by the Contractor shall be kept complete and available to the Government during the performance of this contract and for such longer periods as may be specified elsewhere in the contract.
5. PACKAGING
5.1 WHEN THE CLEANLINESS CONTROL REQUIREMENTS OF ONE OR MORE OF THE FOLLOWING DOCUMENTS ARE INVOKED: MIL-STD-767, MIL-STD-2041, REFUELING CLEAN, OR REACTOR PLANT CLEAN, THE FOLLOWING CLARIFICATION OF REQUIREMENTS FOR MIL-PRF-23199 PACKAGING OF REPAIR PARTS
APPLIES.
(1). THE FOLLOWING SUMMARY CLARIFIES THE PACKAGING REQUIREMENTS OF MIL-PRF-23199 PERTAINING TO THE USE OF MIL-DTL-24466 GREEN POLY BAGS. THE SUPPLIER REMAINS RESPONSIBLE FOR MEETING ALL CONTRACT REQUIREMENTS. SUPPLIERS WHO ARE UNSURE OF THE PACKAGING, PACKING,
AND MARKING.
REQUIREMENTS FOR A PARTICULAR PART SHOULD REQUEST CLARIFICATION BY CONTACTING THE NAVSUP-WSS CONTRACTING POC.
(A). PARAGRAPH 3.4.2 OF MIL-PRF-23199 DISCUSSES LEVEL B PACKAGING AND REFERS TO PARAGRAPH 3.3.1 FOR THE METHOD OF PACKAGING. PARAGRAPH 3.3.1 PROVIDES SEVERAL METHODS OF PACKAGING. PACKAGING IN HEAT SEALED ENVELOPES IS COVERED IN PARAGRAPH 3.3.1.1 WHICH STATES,
"COMPONENTS WHICH ARE SUBJECT TO CLEANLINESS CONTROLS (SEE 6.2) OR AS SPECIFIED (SEE 6.1) SHALL BE PACKAGED IN HEAT SEALED ENVELOPES (SEE 3.2.2.5 AND 3.2.2.5.1)".
(2). THE FOLLOWING CONDITIONS MUST BE SATISFIED IN ORDER FOR MIL-DTL-24466 BAGS TO APPLY:
(A). PARAGRAPH 6.2 OF MIL-PRF-23199 DEFINES CLEANLINESS CONTROLS AS ANY REFERENCE TO (OR APPLICATION OF) THE CLEANLINESS CONTROL REQUIREMENTS OF ONE OR MORE OF THE FOLLOWING DOCUMENTS: MIL-STD-767, MIL-STD-2041, REFUELING CLEAN, REACTOR PLANT CLEAN, OR OTHER
REQUIREMENTS IDENTIFIED WITHIN THE IRPOD.
THE REPAIR PART MUST HAVE CLEANING REQUIREMENTS OF ONE OF THE AFORMENTIONED METHODS.
(B). PARAGRAPH 6.1 CONTAINS ORDERING DATA OPTIONS. PARAGRAPH 6.1(k)2. PROVIDES AN OPTION TO SPECIFY THE METHOD OF PACKAGING TO BE USED WHEN PACKAGING IS OTHER THAN IN ACCORDANCE WITH PARAGRAPH 3.3.1.1 ONLY. IF A CONTRACT SPECIFIES ANY ADDITIONAL REQUIREMENTS
FOR THE USE OF GREEN POLY BAGS, THEN THEY ARE REQUIRED AND TAKE PRECEDENCE.
(4). THE USE OF FIRE RETARDANT PACKAGING MATERIAL IS NO LONGER REQUIRED IN ANY NAVSUP-WSS N94 CONTRACT.
MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
6. NOTES
6.1 1. NUCLEAR REACTOR PUBLICATIONS ASSIGNED NAVSEA DOCUMENT AND IDENTIFICATION NUMBERS THAT ARE NOT AVAILABLE FROM BPMI E-COMMERCE WEB SITE MUST BE REQUESTED FROM:
CONTRACTING OFFICER
NAVSUP WSS-MECH
CODE N943
5450 CARLISLE PIKE
P.O. BOX 2020
MECHANICSBURG, PA. 17055-0788
REQUESTS FOR "OFFICIAL USE ONLY" AND "NOFORN" (NOT RELEASABLE TO FOREIGN NATIO NALS) DOCUMENTS MUST IDENTIFY THE QUOTATION NUMBER ON PRE-AWARD PROCUREMENT ACTIONS. REQUESTS MUST BE SUBMITTED TO THE PCO FOR CERTIFICATION OF "NEED-TO-KNOW" FOR THE DOCUMENT. ON
POST-AWARD ACTIONS, THE REQUEST MUST IDENTIFY THE GOVERNMENT CONTRACT NUMBER, AND BE SUBMITTED VIA THE DEFENSE CONTRACT MANAGEMENT AGENCY (DCMA) FOR CERTIFICATION OF "NEED-TO-KNOW" FOR THE DOCUMENT.
2. COMMERCIAL SPECIFICATIONS, STANDARDS AND DESCRIPTIONS - THESE SPECIFICATIONS, STANDARDS AND DESCRIPTIONS ARE NOT AVAILABLE FROM GOVERNMENT SOURCES. THEY MAY BE OBTAINED FROM THE PUBLISHERS OR SOCIETIES OF THE APPLICABLE DOCUMENTS.
6.2 In accordance with DoDI 5230.24 all documents and drawings provided by the U.S. Navy to prospective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information
contained on those documents and drawings.
There are 6 (six) separate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:
A... approved for public release; distribution is unlimited.
B... distribution authorized to US Governments agencies only.
C... distribution authorized to US Government agencies and their contractors.
D... distribution authorized to DoD and DoD contractors only.
E... distribution authorized to DoD Components only.
F... further distribution only as directed by Commander, Naval Sea
Systems Command, code 09T.
6.3 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of
abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423.
Block A: Is the actual contract line item no.
Block B: Is the actual collective physical list of the deliverable item(s)
which are part of the total requirement of the contract/purchase
order.
Block C: Is the category of data required, TDP is defined
in MIL-T-31000. TM is defined in Part 1X, Section B
of DODI 5000.2. NAVSUP-WSS has reasoned that most DD Form 1423's
included in our solicitations meet the requirement of TDP as
NAVSUP-WSS does not regularly purchase only Technical Manuals
without purchasing hardware and related TDP software. Therefore,
most NAVSUP-WSS DD Form 1423 category code will be TDP.
Block D: Is the name of the parent system, next higher assembly, or the item
being purchased.
Block E: Is the purchase request number, request for proposal number,
invitation for bid number or another number for tracking and
monitoring purposes.
Block F: Is the successful offerors name and or cage code.
Block G: Is the name of the individual and or the code/activity of the
individual who prepared the DD Form 1423 and included the
requirement in the Technical Data Package (TDP).
Block H: Self explanatory.
Block I: Is the name and signature of the individual who approved the content
and the need for inclusion of the DD Form 1423 in the TDP.
Block J: Self explanatory.
Block 1: Is the Exhibit Line Item Number (ELIN).
Block 2: Is the title of the data item cited in Block 4.
Block 3: Is the subtitle of the data item cited in Block 4 and is used if
the title requires clarification.
Block 4: Is the actual Data Item Description (DID) number or the actual
Technical Manual Contract Requirements Number. In the event
the DD Form 1423 is requiring a technical manual the numbered
TMCR will be an attachment to the contract/purchase order.
Block 5: Is the section and paragraph area, where the requirement
statement for the DD Form 1423 will be found.
Block 6: Is the activity that will inform the contractor of approval,
conditional approval or disapproval of the deliverable item.
Block 7: Is a code which designates authority for inspection and
acceptance of the deliverable item. The definition of the
codes is as follows:
DD Form 250 Code Inspection Acceptance
SS (1) (2)
DD (3) (4)
SD (1) (4)
DS (3) (5)
LT (6) (7)
NO (8) (8)
XX (9) (9)
(1) Inspection at source.
(2) Acceptance at source.
(3) No inspection performed at source. Final inspection
performance at destination.
(4) Acceptance at destination.
(5) Acceptance at source. Acceptance based on written
approval from the Contract Officer.
(6) Letter of transmittal only. LT should not be used when
inspection is required. The data is sent by the
contractor directly to the personnel listed in Block 14
of the DD Form 1423. LT is used when the contracting
agency does not desire to have a DD Form 250 for each
and every piece of data developed by the contractor.
The only other authorized use of LT is the special
case where the contracting agency does not desire to
have separate DD Forms 250 but desires to have a
Government quality assurance representative perform
inspection. The Government quality assurance
representative shall be listed on the distribution
in Block 14 and requested to provide comments via
the quality assurance letter of inspection.
Use of the symbol LT is not authorized for data comprising
final delivery of Technical Data Package of for Technical
Manuals. (LT may, however, be used for delivery of
preliminary TDP's or TM's).
(7) As specified in Block 8 of the DD Form 1423.
(8) No inspection or acceptance required. No DD Form 250 or
letter of transmittal required.
Use of the symbol NO is not authorized for data comprising
Technical Data Packages or for Technical Manuals.
(9) Inspection and acceptance requirements specified elsewhere
in the contract.
Block 8: Is the approval code - Items of critical data requiring
specific advanced written approval prior to distribution of
the final data item will be identified by placing an "A"
in this field. This data item requires submission of a
preliminary draft prior to publication of a final document.
When a preliminary draft is required, Block 16 of the DD
Form 1423 will show length of time required for Government
approval/disapproval and subsequent turn-around time for the
contractor to resubmit the data after Government
approval/disapproval has been issued. Block 16 will also
indicate the extent of the approval requirements, e.g.,
approval of technical content and/or format.
Block 9: Is the distribution statement code which explains how the
Government can circulate the deliverable item. The definition
of codes A, B, C, D, E, or F is as follows:
A. Distribution of the item is unrestricted.
B. Distribution of the item is limited to agencies only.
C. Distribution of the item is limited to contractors with
a cage code and have a DD Form 2345 on file with the
DLA Logistics Information Services (DLIS) Battle Creek,
Mich. or Government activities.
D. Distribution of the item is limited to DOD activities
and DOD contractors only.
E. Distribution of the item is limited to DOD components
only.
F. Distribution of the item is restricted from Foreign
Nations and Foreign Nationals.
Block 10: Is the frequency which the deliverable item is expected to
be delivered to the Government. The abbreviations and
their meaning.
ANNLY Annually
ASGEN As generated
ASREQ As required
BI-MO Every two months
BI-WE Every two weeks
DAILY Daily
DFDEL Deferred Delivery
MTHLY Monthly
ONE/R One time with revisions
QRTLY Quarterly
SEMIA Every six months
WEKLY Weekly
XTIME Number of times to be submitted
(1time, 2times...9times)
Use of these codes requires further explanation in Block 16
to provide the contractor with guidance necessary to accurately
price the deliverable data item.
Other abbreviations not appearing on the above list may on
occasion be used in Block 10 of the DD Form 1423. When other
abbreviations are used they will be fully explained in Block 16
of the DD Form 1423.
Block 11: Is the last calendar date, expressed in year/month/day
format, the deliverable item is to be received by the
requiring office cited in Block 6 of the DD Form 1423
for an item with a Block 10 entry indication a single
delivery. If the item is to be submitted multiple
times, the number stated is the number of calendar days
after the frequency cited in Block 10 the item is to be
received by the requiring office cited in Block 6 of the
DD Form 1423. On occasion the deliverable item will be
required to be submitted prior to the end of the frequency
cited in Block 6. In that event the requirement will be
fully explained in Block 16 of the DD Form 1423.
Block 12: Is the date of first submission of the deliverable item to
the requiring office (Block 4) expressed in
year/month/day format. The abbreviations and their
meaning are as follows:
ASGEN As generated
ASREQ As required
DAC Days after contract date
DFDEL Deferred Delivery
EOC End of contract
EOM End of month
EOQ End of quarter
Specific instructions for these requirements will be provided in
Block 16. If the deliverable item is constrained by a specific
event or milestone the constraint will be fully explained in Block 16
of the DD Form 1423. "As generated", "As required", and "Deferred
Delivery" will always be fully explained in Block 16.
Block 13: Is the date of subsequent submission of the deliverable item, after
the initial submission. Subsequent submission is only used to
indicate the specific time period. The data is required when
Block 10 of the DD Form 1423 indicates multiple delivery is
required. This does not apply to resubmission of a deliverable
item that has been reviewed by the requiring office and determined
to be only conditionally acceptable or unacceptable.
Block 14a: Will contain the activity name(s) where the deliverable item is to
be sent. If the activity is other than DCMA or NAVSUP-WSS the full
name, address (including code) will be specified. That specific
information will be located in Block 16 of the DD Form 1423.
Block 14b: Is the number of copies of draft and or final copies to
be submitted. When final "Repro" copies are to be submitted
Block 16 will clarify the type of Repro copies required.
(e.g., vellum, negative, etc.)
Block 15: Is the total of each type of copies to be submitted as required
by Block 14.
Block 16: Is the block used to provide additional or clarifying information
Blocks 1 through 15. This block is also the only area used to
tailor the document listed in Block 4. Only deletions to the
minimum requirements stated in the document in Block 4 are
allowed. Block 16 may also be used to specify the medium for
delivery of the data.
Block 17: Is the block where the bidder or offeror is to enter the
appropriate price group. The price groups are defined as follows:
A. Group I - Data which the contractor prepares to satisfy the Government's requirements. The contractor does not need this
type of data to perform the rest of the contract. Price
would be based on identifiable direct costs, overhead, General
and Administrative (G&A) and profit.
B. Group II - Data essential to contract performance which must be
reworked or amended to conform to Government requirements.
The price for data in this group would be based on the direct
cost to convert the original data to meet Government needs and
to deliver it, plus allocable overhead, G&A and profit.
C. Group III - Data which the contractor must develop for his own
use and which requires no substantial change to conform to
Government requirements regarding depth of content, format,
frequency of submittal, preparation, and quality of data. Only
the costs of reproducing, handling and delivery, plus overhead,
G&A and profit, are considered in pricing data in this group.
D. Group IV - Data which the contractor has developed as part
of his commercial business. Not much of this data is required
and the cost is insignificant. The item should normally
be coded "no charge." An example is a brochure or brief manual
developed for commercial application which will be acquired
in small quantities, and the added cost is too small to justify
the expense of computing the charge that otherwise would go
with the acquisition.
Block 18: Enter the total estimated price equal to that portion of the total
price which is estimated to be attributable to the production
or development for the government of that ITEM OF DATA. THE
ENTRY "N/C" FOR "NO CHARGE" is acceptable.
MARK THE PACKAGING LABEL WITH THE NOMENCLATURE IDENTIFIED ON THE IRPOD.
DATE OF FIRST SUBMISSION=EOC
Submit at the time of material delivery a Certificate of Compliance per DI-MISC-81356 to NAVSUP-WSS code N9433. A separate Certificate of Compliance shall be prepared and submitted for each unique combination of Contract/Purchase Order Number, National Stock
Number and Item Nomenclature specified in the schedule of Supply/Services.
DI-MISC-A81356 CITED IN BLOCK 4 IS A UNIQUE NAVSUP-WSS DD1423 SEQUENCE CONTROL
NUMBER - CERTIFICATION PACKAGE TO BE IAW DID DI-MISC-81356(LATEST REV).
N0010423QBZ06 Department of the Navy Naval Supply Systems Command
6/2/23, 5:03 PM