SERVICE: Fee or Debt Collection Services
The Oklahoma Office of Management and Enterprise Services (OMES), Central Purchasing Division, is seeking responses on behalf of the Oklahoma Tax Commission (OTC) for a contract to provide second placement debt collection services. The contract will involve daily data file transfers, acceptance of payment plans and settlements, and required litigation on delinquent tax accounts. The OTC anticipates an initial placement of over 134,000 accounts valued at approximately $761 million, including individual income tax, business tax, and other business taxes. The selected supplier will be responsible for account research, skip tracing, and debtor negotiation, with a 35% cap on the collection fee. Evaluation criteria include the supplier's experience, ability to meet requirements, pricing, and required submissions such as sample communications, phone scripts, and training materials. The bid response is due by 1:00 p.m. Central Standard Time on December 6, 2024, and the contract term is one year with four one-year renewal options.
The solicitation does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. The current incumbent vendor is Linebarger Goggan Blair & Sampson, LLP, who has a 16.4% recovery rate and earns a 27.5% commission fee. The OTC anticipates awarding a single contract with an expected go-live date of February 2025. While the contract does not specify a budget range, the pricing structure outlines a fixed rate percentage collection fee that shall not exceed 35% of the total amount collected over the contract term.
Oklahoma
12/6/24, 2:00 PM 11/4/24, 5:48 PM SW0050 moving services.
The Oklahoma Office of Management and Enterprise Services (OMES), Central Purchasing Division, is soliciting responses for a statewide moving services contract supplemental to EV00000291. This procurement seeks suppliers to provide comprehensive moving services for state agencies and affiliates, covering both commercial/office and employee household relocations across Oklahoma's four geographic regions and metropolitan areas. The contract will include services such as packing, loading, unloading, computer equipment handling, and move coordination, with moves required to be performed within 5 days of notification during normal business hours (Monday-Friday, 7:30 AM - 5:30 PM). Bidders must provide proof of common carrier registration, USDOT number, Motor Carrier number, and necessary interstate and intrastate moving authorities. Evaluation will be based on best value criteria outlined in Exhibit 1 Requirements and Exhibit 2 Price, with specific attention to detailed labor rates, material costs, and service capabilities. The solicitation requires submission through the Oklahoma Supplier Portal by 3:00 p.m. CST on March 10, 2025, with administrative review requests due by February 10, 2025, and questions accepted until February 24, 2025.
The contract does not explicitly outline specific set-aside designations, but it does require bidders to complete forms demonstrating compliance with various state regulations, including the Non-Collusion Certification and Responding Bidder Information forms. Suppliers must certify they are not engaged in boycotts of Israel or energy companies and must comply with worker eligibility verification requirements. The contract includes provisions for service-disabled veteran-owned businesses to submit verification of status. While no specific incumbent vendors are mentioned for this supplemental contract, previously awarded suppliers from the 10/24/23 contract are not required to respond. The initial contract term runs through October 15, 2025, with options for three additional one-year renewals extending potentially to October 15, 2028. Although specific award values are not detailed, the contract will support moving services for state agencies with a 1% contract management fee assessed on all transactions, and pricing must include all shipping, packaging, delivery, and handling fees.
Oklahoma
3/10/25, 4:00 PM 2/7/25, 9:22 AM SW0003 Water Treatment Chemicals Supplemental
The Office of Management and Enterprise Services (OMES) Central Purchasing Division is seeking responses for a supplemental Water Treatment Chemicals contract (SW0003) to support state agencies and authorized political subdivisions. The procurement focuses on acquiring 60 distinct water treatment chemical items, including various forms of chlorine, acids, sodium compounds, phosphates, lime, bleach, and specialized water treatment solutions. Potential suppliers must provide comprehensive product details including brand names, manufacturer numbers, supplier part numbers, unit costs, extended costs, lead times, and minimum order requirements. Evaluation criteria will be based on best value, considering factors such as price, past performance, product breadth, minimum order requirements, and delivery timeframes. Key procurement dates include a question submission deadline of February 26, 2025, an administrative review request deadline of February 13, 2025, and a final bid response deadline of March 10, 2025 at 3:00 p.m. CST. Bids must remain firm for 120 days after the response due date, and suppliers are required to submit comprehensive bid responses covering eleven sections, from executive summary to pricing and third-party vendor information.
The solicitation does not appear to have specific set-aside designations for disadvantaged enterprises, though bidders must complete forms demonstrating compliance with various state requirements, including non-collusion certifications and verification of business practices. Potential respondents must be registered with the Oklahoma Secretary of State and provide proof of workers' compensation insurance. Bidders who assisted in preparing the solicitation or developing procurement terms are explicitly precluded from contract award. The contract will be effective upon final signature through January 2, 2026, with potential four one-year renewal options extending through January 2, 2030. While specific contract values are not detailed, the solicitation includes a mandatory 1% contract management fee assessed on all transactions, which must be incorporated into supplier pricing. Suppliers will be required to submit quarterly Contract Usage Reports and remit management fees to OMES within 45 days of each quarterly reporting period. Previously awarded suppliers for the original SW0003 contract are not required to respond to this supplemental solicitation.
Oklahoma
3/10/25, 4:00 PM 2/7/25, 10:24 AM Mustang AFRC Landscaping/Lawn Care Beg 03-2025
The Oklahoma Military Department is seeking professional lawn, shrub, and tree maintenance services for the Mustang Armed Forces Reserve Center located in Mustang, Oklahoma, within Caddo County. The solicitation (EV00000651) requires a comprehensive landscaping contract covering approximately 8.6 acres of improved grounds and 5.8 acres of semi-improved grounds, with services including mowing, landscape plant maintenance, cleaning, trash removal, tree trimming, fertilization, weed control, and landscape pest control. Mandatory qualifications include a current Pesticide Application License in the Ornamental and Turf Category, individual applicator/service technician licenses for all personnel, and specific insurance certifications covering workers' compensation, general liability, and automobile coverage. The initial contract term runs from March 1, 2025, through February 28, 2026, with two optional one-year renewal periods possible. Key procurement dates include a mandatory pre-bid meeting on February 20, 2025, at 9:00 AM CST, questions due by February 24, 2025, at 12:00 PM CST, and bid responses due by February 27, 2025, at 12:00 PM CST. Evaluation will be based on lowest and best value, with price being the primary factor, and all bids must be submitted through the Oklahoma Supplier Portal.
The solicitation includes provisions for various business classifications, with specific requirements for service-disabled veteran businesses and minority-owned enterprises. Bidders must provide documentation regarding workers' compensation insurance, Oklahoma Secretary of State registration, and compliance with state and federal regulations. The contract involves federal funding, which triggers additional compliance requirements such as Davis-Bacon Act prevailing wage standards for contracts over $2,000, EPA recovered materials guidelines for contracts over $10,000, and anti-lobbying certifications for contracts over $100,000. While no specific budget range is explicitly stated, the contract requires a single monthly rate for landscape maintenance and per-application rates for pre/post emergent treatments. Subcontracting is not permitted without prior written approval from the OMD Contract Administrator, and all bidders must complete a Non-Collusion Certification and Responding Bidder Information form. Third-party subcontracting requires explicit written approval, and the state maintains the right to verify all vendor qualifications and background information before contract award.
Oklahoma
2/27/25, 1:00 PM 2/12/25, 5:03 PM Norman AFRC Landscaping/Lawn Care Beg 03-2025
The Oklahoma Military Department is seeking professional lawn, shrub, and tree maintenance services for the Norman Armed Forces Reserve Center located at 4000 Thunderbird St., Norman, OK 73069. The solicitation (EV00000652) covers comprehensive landscaping maintenance across approximately 5.8 acres of improved grounds, with services including lawn mowing, trimming, edging, debris removal, landscape plant maintenance, tree pruning, fertilization, weed control, and integrated pest management. Mandatory qualifications for bidders include current Pesticide Application Licenses in the Ornamental and Turf Category from the Oklahoma Department of Agriculture, with individual applicator/technician licenses for all service personnel. The initial contract term runs from March 1, 2025, through February 28, 2026, with two optional one-year renewal periods possible. Key procurement dates include a mandatory pre-bid meeting on February 20, 2025, at 12:30 PM, with bid questions due by February 24, 2025, at 12:00 PM, and final bid responses due February 27, 2025, at 12:00 PM. Evaluation will be based on lowest and best value criteria, with price as the primary determining factor.
The procurement allows for potential participation under the Disabled Veteran Business Enterprise Act, requiring verification of service-disabled veteran status for those claiming that designation. Bidders must comply with multiple federal and state regulations, including provisions related to non-collusion, work eligibility verification, and restrictions on boycotts. Insurance requirements are comprehensive, including workers' compensation, commercial general liability ($2M per occurrence), automobile liability ($2M combined single limit), and potential security/privacy liability. Federal funding provisions apply, triggering additional compliance requirements such as Buy America provisions, Clean Air Act adherence, and specific regulations for contracts exceeding various monetary thresholds ($2,000-$150,000). While no specific budget range is explicitly stated, the solicitation requires a single monthly rate for all services, with additional rates for pre/post emergent applications. Subcontracting is not authorized, and all personnel must be uniformed and properly licensed. Payment terms are NET 45 days, with the contract potentially becoming a statewide contract under Oklahoma statute.
Oklahoma
2/27/25, 1:00 PM 2/13/25, 11:15 AM