Cybersecurity/ Privacy Training (OT25069)
The West Virginia Department of Administration Purchasing Division, acting on behalf of the West Virginia Office of Technology (WVOT), is seeking a comprehensive Cybersecurity and Privacy Training solution for Kanawha County. The procurement targets a vendor-managed Learning Management System (LMS) capable of providing security and privacy training for approximately 25,000 end users, with an integrated phishing simulator. The training solution must be SCORM 2.0 or higher compatible, integrate with Microsoft LDAP, and include robust reporting capabilities. Required training modules must cover diverse cybersecurity topics such as security threats, privacy awareness, HIPAA compliance, and phishing prevention, with individual training sessions lasting 30-45 minutes. Key deliverables include a customizable training platform with comprehensive security education content. The solicitation was issued on February 6, 2025, with vendor questions due by February 14, 2025, at 3:00 p.m., and final bid responses required by February 25, 2025, at 1:30 p.m. The initial contract term is one year, with options for three additional one-year renewals, and vendors must provide a lump sum cost for each contract year with firm pricing throughout the contract duration.
The solicitation does not specify any set-aside designations or restrictions on responding organizations. Vendors must provide Commercial General Liability Insurance of $1,000,000 per occurrence and be capable of delivering the complete training solution within 90 working days after receiving the purchase order. The contract will be awarded as a Central Contract with Fixed Amount pricing, with the training solution to be delivered to the WVOT's location at Building 5, 10th Floor, 1900 Kanawha Boulevard East in Charleston, WV. While specific budget ranges are not explicitly detailed, the scale of the project (serving 25,000 end users) suggests a substantial contract value. The procurement focuses on securing a comprehensive, vendor-managed cybersecurity training platform that can be integrated into the existing technological infrastructure of the West Virginia Office of Technology. No incumbent vendor information is provided in the available documentation, indicating this may be a new or re-competed service offering.
West Virginia
2/25/25, 1:30 PM 2/6/25, 12:00 AM Cybersecurity e-Discovery Software as a Service (OT25112)
The West Virginia Purchasing Division, on behalf of the West Virginia Office of Technology, is seeking a Cybersecurity e-Discovery Software as a Service (SaaS) solution for legal proceedings, specifically targeting keyword searching, document review, privilege report creation, data tagging, and redaction. The procurement covers Kanawha County and will serve approximately 25,000 computers and 20,000 network users across 210 entities. Mandatory system requirements include two-factor authentication, 256-bit encryption, unlimited user seats, and support for at least 50 concurrent cases with one million documents each. Vendors must provide a comprehensive solution with unlimited concurrent user licenses, monthly data usage charges, virtual training sessions, online knowledge base access, initial setup and configuration, project management hours, technical support hours, and ongoing maintenance. The solicitation was issued on February 6, 2025, with questions due by February 18, 2025, at 3:00 PM, and bids due February 26, 2025, at 1:30 PM. The contract will be awarded to the lowest-priced vendor meeting all mandatory requirements, with an initial one-year term and three optional one-year renewal periods.
The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must demonstrate compliance with IRS 1075 requirements and provide a Software as a Service Addendum prior to award. Insurance requirements include $1,000,000 in Commercial General Liability and $1,000,000 in Cyber Liability insurance. The pricing structure is based on per-gigabyte monthly fees, with vendors required to submit pricing for the initial term and optional renewal years. While a specific budget range is not explicitly stated, the comprehensive nature of the service and the broad technological infrastructure suggest a significant potential contract value. The solution will be delivered to the WV Office of Technology located at Building 5, 10th Floor, 1900 Kanawha Blvd E, Charleston, WV. Vendors must complete and submit Exhibit A Pricing Page with their bid response, with failure to do so resulting in disqualification. The contract will be processed as a fixed-amount central contract, with renewal options initiated by the Agency, agreed to by the Vendor, and processed by the West Virginia Purchasing Division as Change Orders.
West Virginia
2/26/25, 1:30 PM 2/6/25, 12:00 AM Wildlife Resources Custom Cloud Database
The West Virginia Division of Natural Resources (DNR) is seeking proposals for a Wildlife Resources Custom Cloud Database through an Agency Request for Proposals (ARFP). The objective is to procure an online database information retrieval system that will centralize data storage and management, allow for data linking and collaboration, maintain data security and permissions, and support mobile access and offline data collection for the DNR's Wildlife Resources Section. The solution must have extensive capabilities in natural resources data management, web/mobile development, database management, and project management. Vendors must have a minimum of 10 years of experience in these areas. The contract term is not specified, but the solution must be implemented within two years. Proposals will be evaluated based on both technical and cost criteria, with the highest scoring vendor based on technical merit and lowest cost being awarded the contract. Key deadlines include the technical question deadline of October 3, 2024 and the bid due date of November 19, 2024.
The procurement does not specify any set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor who conducted a previous data inventory and needs assessment is not eligible to bid on this ARFP. The total contract value or budget range is also not provided in the documentation. The funding for this contract will come from state appropriations, but the specific funding sources and amounts are not disclosed.
West Virginia
11/19/24, 1:30 PM 10/16/24, 12:00 AM AI Face Detection & Advanced Face Module for PenLink Tangles
The West Virginia Department of Administration Purchasing Division is conducting a sole source procurement for the WV Fusion Center, specifically seeking AI Face Detection and Advanced Face Module solutions for integration with the existing PenLink Tangles Web Intelligence Investigation Platform. The solicitation (CSSD 0601 MAP2500000002) covers two primary modules: AI Face Detection and Advanced Face Search Processing, with implementation required as soon as possible in Kanawha County. The procurement is structured as a three-year contract with a base year and two optional renewal years, targeting immediate enhancement of the agency's investigative capabilities. The procurement requires vendors to provide compatible software that can seamlessly integrate with existing platforms without necessitating a complete system replacement. Key deliverables include one unit each of AI Face Detection and Advanced Face Search modules, with implementation at the Fusion Center located at 1700 MacCorkle Ave SE in Charleston, WV. The solicitation was posted on February 3, 2025, with responses due by February 18, 2025, at 13:30, and the procurement will be managed by buyer David H. Pauline.
The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract appears to be a direct award based on sole source justification, indicating no competitive bidding process will occur. Pricing is fixed at $35,000 per year for the first two years, with a Cost of Living Adjustment (COLA) increasing the third-year pricing to $36,400, with individual modules priced at $17,500 each annually. The total potential contract value across three years would approximate $106,400, assuming both optional renewal years are exercised. The procurement requires vendor expertise in AI-driven face detection and search technologies that can integrate with existing PenLink Tangles Web Intelligence Investigation Platform without disrupting current operational workflows. No incumbent vendor information is explicitly provided in the documentation, and the focus appears to be on enhancing the existing technological infrastructure of the WV Fusion Center with advanced face detection and search capabilities.
West Virginia
2/18/25, 1:30 PM 2/3/25, 12:00 AM Direct Care Staffing Services MLT & MT Travel Staffing
The West Virginia Department of Health and Human Resources has issued a Request for Quotations (RFQ) for Direct Care Staffing Services, specifically seeking temporary Medical Laboratory Technician (MLT) and Medical Technician (MT) staffing for Welch Community Hospital in Mingo County. The procurement aims to establish an open-end service contract for temporary laboratory staffing, with an estimated requirement of 3,500 hours for MLTs and 2,080 hours for MTs. Vendors must respond within 48 hours of initial contact and provide potential candidates within 72 hours of request. The solicitation requires vendors to have been in business for at least three years providing similar temporary services and provide three professional references. Technical questions were due by February 10, 2025, at 10:30 am, with final bid responses required by February 24, 2025, at 1:30 PM. The contract will be awarded progressively to multiple vendors, ranked from lowest to highest bidder, with the facility contacting vendors in order of their bid ranking when staffing needs arise. Pricing must be all-inclusive, covering federal, state, and local taxes, social security, Medicare, unemployment compensation, workers compensation, and liability premiums.
The procurement includes several set-aside and preference provisions for vendors, with opportunities for West Virginia resident vendors, veteran-owned businesses, and small, women-owned, or minority-owned businesses to receive preference points during evaluation. Vendors must maintain Commercial General Liability and Automobile Liability Insurance of $1,000,000 per occurrence and obtain appropriate MLT and MT licenses in West Virginia. The contract is partially funded by federal funds, requiring adherence to federal procurement regulations, including provisions for minority and women-owned business participation and domestic procurement preferences. Overtime and holiday pay will be calculated at 1.5 times the regular hourly rate, with the contract covering six observed holidays: Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day, and New Year's Day. While specific total contract value is not explicitly stated, the estimated hours suggest a substantial staffing commitment. Vendors must also comply with HIPAA Business Associate requirements and complete several mandatory forms, including the Federally Funds Addendum, WV HIPAA BAA, DoHS Exempt TCA, and DoHS Purchasing Affidavit.
West Virginia
2/24/25, 1:30 PM 2/12/25, 12:00 AM