NIGP 92591: Video Design and Engineering Services

NIGP 92591 Video Design and Engineering Services, Item code, encompasses audio-visual production, integration, and event support services that state and local governments procure for multimedia environments, event production, facility upgrades, and specialized technical installations. Recent solicitations show demand for turn-key AV system design and installation at universities and municipal facilities, event production services spanning staging and live-streaming, LED display systems at stadiums and council chambers, and design-build water treatment plant improvements with comprehensive technical documentation. Issuing bodies range across state agencies (Texas Education Agency, Georgia Department of Transportation), university systems (University of Texas campuses, Texas A&M), county governments (Orange County and DeKalb County in Florida and Georgia), municipalities (City of Orlando, City of Sanford, City of Arlington, City of St. Marys), independent school districts (Henry County Schools, Dallas ISD, Hutto ISD), and regional commissions (Atlanta Regional Commission). Universities and school districts appear as repeat buyers—the University of Texas system issued multiple RFPs for event video and audio services and AV integrator services; Henry County Schools and Dallas ISD both solicited turn-key event production and cultural experience services within the past four months.

Geographic activity concentrates in Texas (University of Texas locations, Texas Education Agency, Texas A&M System, City of Arlington) and Georgia (Orange County, DeKalb County, Chatham County, City of Lawrenceville, Georgia Department of Transportation, Atlanta Regional Commission), with single recent opportunities in Florida (City of Sanford, Orange County, City of Orlando). Representative solicitations include the University of Texas at Austin's RFP for event video and audio services (proposals due June 30, 2026); Henry County Schools' Best Value Approach RFP for turnkey graduation ceremony services encompassing stages, sound systems, video walls, lighting, and live-streaming with proposals due September 30, 2026; Orange County, Florida's RFP for design services on John Young Parkway Intelligent Transportation Systems upgrades ($1.017 million estimated cost, proposals due September 15, 2026); City of Sanford's RFQ for design-build main water treatment plant improvements with contaminant removal systems ($48.5 million estimated budget across both phases, qualifications due December 11, 2025); and City of St. Marys, Georgia's RFP for audio-visual services for a new joint City Council Chamber and Municipal Court room (proposals due July 17, 2026). Compensation structures vary widely—event and AV production work typically operates under fixed-price or capped-fee arrangements ($70,500 maximum for the Atlanta Regional Commission's State of the Region event production); design and engineering services follow professional services models with per-phase or task-based fees negotiated after selection; and equipment-plus-installation work is commonly priced on unit-cost or all-inclusive turnkey bases. MBE/WBE participation goals and HUB subcontracting plans appear in multiple recent solicitations, particularly those funded through federal programs or state bond packages.