ITB - Diode Dynamic Message Signs and Static Guide Signs, Preventative/Emergency Inspection and Maintenance Services and Related Items for the Harris County Toll Road Authority

Harris County Toll Road Authority is seeking bids for a comprehensive contract to provide Diode Dynamic Message Signs (DMS) and Static Guide Signs inspection and maintenance services. The invitation to bid (ITB) covers preventative and emergency maintenance for sign systems across the Katy Managed Lanes, with a contract term of one year beginning approximately November 1, 2025. Bidders must submit comprehensive proposals addressing technical specifications outlined in multiple attached documents, including detailed sign location maps, special specification items, and technical requirements. The bid is due on November 17, 2025, and requires extensive documentation including a subcontractor listing form, tax residence certification, and a bid acknowledgement. Bidders will need to demonstrate technical capability to perform standalone tests for LED signs, comply with specific maintenance protocols, and meet detailed inspection requirements for both dynamic and static signage systems. Evaluation criteria will likely focus on technical competence, maintenance approach, and compliance with Harris County's specific infrastructure needs.

The procurement appears open to qualified vendors without specific set-aside designations for disadvantaged enterprises, though standard local contracting diversity guidelines likely apply. Potential bidders must meet Harris County's minimum insurance requirements and submit a bid bond as part of the proposal process. The contract involves maintaining existing technological infrastructure, specifically the Katy Managed Lanes dynamic message and guide sign systems, which suggests familiarity with advanced transportation signaling technologies is crucial. While specific budget ranges are not explicitly stated in the provided documents, the comprehensive nature of the maintenance services and the technical complexity of the signs indicate a potentially significant contract value. Vendors will need to demonstrate expertise in LED sign technologies, transportation infrastructure maintenance, and the ability to respond to both preventative and emergency maintenance scenarios across the designated sign locations.