2026-Feb-Audio-System-Overhaul

The Barrow County School District in Georgia is issuing a Request for Proposal (RFP) for audio system upgrades across multiple school facilities, with proposals due by 11:00 AM on February 26, 2026. This procurement encompasses eight distinct installation tasks: cafeteria audio systems at four middle schools (Bear Creek, Haymon-Morris, Russell, and Westside) and three secondary schools (Apalachee High School, Barrow Arts and Sciences Academy, and Winder Barrow High School), plus gymnasium audio systems at the same four middle schools and three secondary schools. The project requires commercial-grade equipment including speakers from manufacturers such as Sonance, Renkus-Heinz, or FBT; powered amplifiers from Powersoft; digital audio mixing consoles from Yamaha TFRack; digital signal processors from Alfatron; wireless microphone systems from Audix; and auxiliary audio components, all of which must be brand new with no remanufactured or refurbished items. Qualified vendors must provide comprehensive deliverables including system assembly, programming, installation, training, documentation, and a three-year workmanship warranty with on-site technical support; submit three business references with similar installations; provide manufacturer catalogs and brochures; furnish detailed component lists and system functionality narratives for each location; and designate a project manager with CTS certification. Key deadlines include a mandatory pre-bid meeting on February 10, 2026 at 12:00 PM at the Board of Education Office; a question submission deadline of February 16, 2026; a Board vote scheduled for April 7, 2026; award issuance on April 8, 2026; and project completion with invoicing required by June 22, 2026.

The RFP does not specify any set-aside designations or restrictions limiting bidder eligibility based on organization type or disadvantaged enterprise status, indicating this is an open competitive procurement. No incumbent vendors or current contractors are identified in the solicitation documents. Proposals must include individual cost breakdowns for each location to provide the school district with flexibility to accept bids for all, some, or none of the room locations based on available funding, though a specific overall budget range or award value is not disclosed in the RFP summary. The Barrow County Board of Education is exempt from state sales tax, federal excise tax, and property tax, requiring vendors to exclude all applicable taxes from their pricing submissions. The district reserves the right to reject any and all bids and to make award decisions on any basis within available funds. All proposals should be submitted via email to itsbids@barrow.k12.ga.us, with RFP amendments and additional information posted on the district website.