Part-Time Television Engineering Services

The City of Phoenix Finance Department's Central Procurement Division is soliciting bids for part-time television engineering services to support PHXTV operations through Invitation for Bid (IFB-26-0141). The contract is a five-year agreement commencing on or about May 16, 2026, with the primary objective of providing comprehensive engineering support for television production facilities. Qualified contractors must demonstrate a minimum of five years of television engineering experience and assign at least one Engineer in Charge for the project duration. The scope of services includes operation and maintenance of engineering facilities, technical support for production systems, live and remote production staffing, emergency repairs, and documentation compliance. Key deliverables involve providing engineering services across six line-item categories: Television Engineer Normal Hours, After-Hours, and Emergency Hours, with corresponding IT Support categories. A non-mandatory Pre-Offer Conference is scheduled for December 11, 2025, at 2:00 PM via WebEx, with written inquiries due by December 22, 2025. Sealed offers must be submitted by January 7, 2026, at 2:00 PM through the City's Procurement Portal, with award recommendations to be posted following evaluation.

The procurement includes specific Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) participation requirements under 49 CFR Part 26 regulations. Contractors must demonstrate good faith efforts to promote DBE and SBE firm participation through proactive outreach, including identifying certified firms in the Arizona UTRACS database and actively soliciting their services. The contract requires comprehensive insurance coverage, including $2,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and statutory Workers' Compensation limits, with the City named as an additional insured. Contractors must comply with standard risk-level background screening for all contract workers and adhere to FCC regulations. Price submissions must be on an hourly basis, with rates remaining firm and fixed for the entire five-year contract term, and payment terms defaulting to net 45 days. Contractors are required to maintain detailed service logs, Standard Operating Procedures, and provide emergency support within three hours, with repair parts costs invoiced to the City. Monthly reporting of DBE and SBE participation is mandatory through the City's Certification and Compliance System.