NIGP 45041: Hardware and Related Items (Not Otherwise Classified)

NIGP 45041 Hardware and Related Items (Not Otherwise Classified) is an Item code under which state and local governments procure replacement parts, accessories, and consumable supplies for specialized equipment and facility maintenance, including tape library service components, traffic sign hardware, door locks and hinges, HVAC equipment and refrigerants, telecommunications tools, silo accessories, janitorial supplies, and miscellaneous hand tools and fasteners. Recent solicitations show cities, counties, state agencies, and special-purpose districts—particularly Texas Health and Human Services Commission for state-supported living centers and the cities of Philadelphia, Indianapolis, and Austin—buying discrete replacement components and supplies on blanket-order contracts with annual values typically ranging from $40,000 to $765,000. Issuing bodies include municipal departments of public works and fire rescue, county purchasing divisions, state healthcare and administrative agencies, and regional cooperatives, with Philadelphia and Texas HHSC appearing as repeat buyers. The scope spans equipment-specific parts (IBM tape library accessories, door hardware, HVAC compressors and refrigerants), consumable supplies (janitorial items, woodshop supplies, food service containers), and tool kits specified by manufacturer part number with "or equal" substitution provisions; contractors frequently quote F.O.B. Destination pricing with 14-day standard delivery and maintain firm pricing for the contract term, subject to CPI or federal minimum wage adjustments at the issuing body's discretion.

Recent activity concentrates in Texas, Pennsylvania, Florida, and Indiana. Representative recent procurements include the City of Philadelphia's October 2026 micro purchase for IBM TS3500 Tape Library Service repair and inspection (Solicitation B2728265, due October 23, 2026) awarded to the lowest responsive bidder; the City of Indianapolis and Marion County's October 2026 IFB for traffic sign hardware including brackets, cantilever arms, bollards, and aluminum flat bars (RFB-14DPW-1817, due October 15, 2026) with incumbent contractors MDSOLUTIONS INC and PERMABAND INC and MBE-WBE-VBE-DOBE participation goals of 15, 8, 3, and 1 percent respectively; the Texas Health and Human Services Commission's October 2026 IFB for telecom parts and tools at Vernon State Hospital (HHS0017595 V2, due October 2, 2026) with an estimated annual spend of approximately $50,000; and Hillsborough County Board of County Commissioners' July 2026 ITB for janitorial and operational supplies to Fire Rescue (ITB-26-00319, due July 24, 2026) with an estimated contract value of $765,679.84 and delivery to 47 fire stations. Cooperative purchasing vehicles including Sourcewell and NASPO ValuePoint expand reach across multiple jurisdictions; the State of Oregon participated in a NASPO ValuePoint cooperative for walk-in building supplies (Notice S1070000017736, August 11, 2026) with a two percent administrative fee structure.