Traffic Sign Hardware

The City of Indianapolis and Marion County Purchasing Division is requesting bids for traffic sign hardware including brackets, cantilever arms, stainless steel banding, bollards, and aluminum flat bars, with bids due October 15, 2026 at 10:00 a.m. under RFB-14DPW-1817. The scope serves the Department of Public Works and includes street name sign brackets in multiple styles, overhead span wire brackets, cantilever arms ranging from 30 to 72 inches, stainless steel wing clips and banding, flexible bollard traffic posts in yellow and white, and aluminum flat bars, with estimated quantities ranging from 25 to 2,000 units depending on item type.

The contract term is two years from execution date with an option for an additional two-year renewal period by mutual agreement. Pricing must be submitted in U.S. dollars on an FOB Destination, Freight Prepaid & Allowed basis with all shipping and delivery charges included in unit costs. The quoted price must remain firm for the first contract year; thereafter, vendors may invoke an escalator clause of up to 5 percent increase only when supported by written documentation of cost increases. Catalog discounts off manufacturer's list price are required. Delivery is required within 30 calendar days of valid purchase order receipt during normal business hours Monday through Friday.

Current incumbents are MDSOLUTIONS INC (Contract 19685) and PERMABAND INC (Contract 19709). Questions are due October 7, 2026 at 12:00 p.m.; no pre-bid conference is scheduled. Vendors must submit U.S. Manufactured Products Preference Certification, Bid Acknowledgement Form, Affidavit of Non-Collusion, MBE-WBE-VBE-DOBE certification, Nepotism certification, Exception Sheet, manufacturer's literature, and warranty statements. The City requests that vendors extend pricing to political subdivisions in Indiana and provide quarterly reports on participating subdivisions and purchases. No bid bonds or performance bonds are required. Product liability and commercial general liability insurance requirements of at least $1,000,000 apply; MBE-WBE-VBE-DOBE participation goals are 15 percent, 8 percent, 3 percent, and 1 percent respectively, or good faith efforts must be demonstrated.