FY26 Services for Door and Lock Hardware

The Texas Health and Human Services Commission is requesting bids for as-needed door and lock hardware repair, installation, and replacement services at Lufkin State Supported Living Center in Pollok, Texas, under IFB HHS0016950V2, with bids due March 10, 2026 at 10:30 a.m. Central Time. The questions deadline was February 27, 2026, and responses to questions were posted March 6, 2026.

The scope encompasses repair and replacement of interior and exterior doors, door frames, electronic locksets, panic bars, automatic closers, and electronic access control systems. The contractor must maintain a service office within 40 miles of the facility and provide 24/7 availability with four-hour response times during regular business hours (8 a.m. to 5 p.m. Monday through Friday) and one-hour emergency response times. Bidders must demonstrate a minimum of five years' relevant experience with verifiable references; all assigned personnel must have at least two years' relevant experience.

Historical spend for similar services totaled $104,000 over three years (September 1, 2022 through August 31, 2025), provided as a guideline only with no guarantee of volume. The initial contract term runs from award through August 31, 2026, with one optional one-year extension at HHSC's sole discretion. Pricing must be firm, fixed prices covering all labor, materials, equipment, and supplies; price adjustments may be permitted using the Consumer Price Index formula at HHSC's discretion, with the contractor responsible for immediately implementing any available decreases.

The contractor must maintain comprehensive insurance: workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), and umbrella liability ($1,000,000). Bidders must submit Exhibit A (HHS Solicitation Affirmations), Exhibit C Pricing Sheet with labor rates for locksmith and door installation services and parts markup percentage, Exhibit D Bidder Reference Form (minimum three verifiable references), Exhibit F Pricing Quote with itemized pricing, and Form 4109 (Texas Identification Number application). Awards will be made to the bidder offering best value considering ability to meet specifications, performance delivery capability, and price, subject to vendor performance tracking and past performance reviews. All responses must comply with the HHS Uniform Terms and Conditions covering E-Verify compliance, cybersecurity, intellectual property ownership by the state, and seven-year record retention.