HHS0015611 IFB for Best Lock System

The Texas Health and Human Services Commission (HHSC) has issued Invitation for Bid (IFB) HHS0015611 for BEST LOCK Door Locks and Parts for the Brenham State Supported Living Center. The procurement specifically requires exact conformance to specified brand names, makes, and model numbers of lock hardware, including uncombinated cores, key blanks, storeroom locks, passage sets, core springs, entry locks, top pins, return springs, and padlocks. Evaluation criteria will focus on best value to the state, considering requirements compliance, delivery performance, and pricing. The procurement schedule includes a questions deadline of November 18, 2024, with responses posted November 19, 2024, and a final bid submission deadline of November 26, 2024, at 10:30 AM. The initial contract term will begin upon award and continue through August 31, 2027, with an option to extend for up to one additional year. Bidders must submit pricing using the provided Pricing Sheet (Exhibit C), with all-inclusive pricing covering labor, equipment, materials, supplies, and related expenses. Deliveries must be made between 7:00 AM and 2:00 PM, excluding 11:00 AM to Noon, with all items conforming exactly to specifications.

No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the solicitation documents. While a HUB Subcontracting Plan (HSP) is not required, bidders identifying subcontracting opportunities are encouraged to submit a properly completed HSP. The historical spend for similar goods and services was $30,000 for the period of September 1, 2023, through August 31, 2024, though HHSC does not guarantee any volume or compensation to the contractor. The procurement requires vendors to complete numerous certifications and affirmations, including compliance with cybersecurity training, conflicts of interest, child support obligations, and various state-specific requirements. Pricing must be F.O.B. Destination with Freight Prepaid & Included, with standard delivery expected within 14 days after receipt of order. Bidders must comply with multiple state regulations, including restrictions on boycotting Israel, firearm industry discrimination, and other ethical business practices. The solicitation emphasizes that only bids conforming exactly to the specified brand names, makes, and model numbers will be considered for award.