HHS0017262 Parts, Hardware, Furnishing for Austin

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is issuing an Invitation for Bids (IFB) to establish a blanket purchase order contract for HVAC Parts, Hardware, and Furnishings to support the Austin State Supported Living Center. The solicitation (HHS0017262) seeks competitive bids for 24 line items comprising HVAC and refrigeration equipment and supplies, including compressors, refrigerants, control boards, registers, grilles, copper tubing, filter-driers, and miscellaneous related components, with all items specified by manufacturer part numbers and allowing equal alternatives supported by submitted literature. Both HHSC and the Department of State Health Services (DSHS) are authorized to use any awarded contract. Bidders must submit firm, fixed pricing using the provided Pricing Sheet (Exhibit C), with all prices remaining constant for the contract life, though price adjustments may be permitted at HHSC's sole discretion based on Consumer Price Index changes or Federal Minimum Wage Rate increases. Delivery is required between 8:00 AM and 11:00 AM on specified dates with vendors responsible for all delivery-related costs including handling and storage fees at contracted warehouses, with a standard delivery timeframe of 14 days after receipt of order unless otherwise stated. Evaluation will be based on the bidder's ability to meet specifications and delivery requirements, past vendor performance through the CPA Vendor Performance Tracking System, and pricing, with HHSC reserving the right to make single or multiple awards for best value to the State. Critical deadlines include a questions and clarifications deadline of May 6, 2026 at 10:30 AM Central Time, responses to questions to be posted as an addendum on May 11, 2026 at 10:30 AM, and a response deadline of May 15, 2026 at 10:30 AM, with an anticipated contract start date of May 20, 2026, and an initial contract term extending through August 31, 2026.

Required submission documents include completed and signed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet), with failure to submit these documents resulting in disqualification. Responses must be submitted electronically via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room (which requires a multi-step registration process through IAMOnline), or by hand delivery or overnight mail of a USB drive before the May 15, 2026 deadline. Respondents must affirm compliance with 62 numbered provisions covering debarment and suspension status, human trafficking prohibition, franchise tax status, E-Verify utilization, child support obligation disclosure, lobbying prohibitions, and various state-specific restrictions related to abortion services, firearm discrimination, energy company boycotts, and artificial intelligence disclosure. The solicitation does not specify set-aside designations or restrictions on the types of organizations that can respond, though all contractors must maintain necessary permits and licenses, comply with the Texas Public Information Act, and provide evidence of compliance with all applicable federal certifications. The maximum contract value is $50,000.00, with historical spend for the same or similar goods at $50,000.00 for one year provided as a guideline only and not representing guaranteed quantities. The contract includes one extension option for up to one additional year at the sole discretion of HHSC, subject to funding availability.