FY26 Services for Door and Lock Hardware

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) issued an Invitation for Bids (IFB) for as-needed door and lock hardware repair, installation, and replacement services at the Lufkin State Supported Living Center in Pollok, Texas (Solicitation HHS0016950). The scope of work encompasses repair and replacement services for various door types including fire doors, solid core security doors, automatic doors, revolving doors, and hollow metal doors, along with associated hardware such as electronic locksets, magnetic locksets, panic bars, electric strikes, and automatic closers. The contractor must provide twenty-four-hour, seven-day-per-week availability, including holidays, with a standard response time of four hours during regular business hours (8 a.m. to 5 p.m. Central Time, Monday through Friday) and two hours for emergencies. Bidders must demonstrate a minimum of five years of relevant experience with assigned personnel possessing at least two years of relevant experience, and must submit a minimum of three verifiable references for similar contracts completed within the last five years. Pricing must be submitted as firm, fixed prices on the provided Pricing Sheet (Exhibit C) including all labor, equipment, materials, supplies, and related expenses, with historical spending data provided as a guideline showing $104,000 in expenditures over the September 1, 2022 to August 31, 2025 period. The question deadline was February 3, 2026, with responses due by February 12, 2026 at 10:30 a.m. Central Time, and the initial contract term runs through August 31, 2026, with an option to extend for up to one additional year at HHSC's sole discretion.

The solicitation does not identify specific set-asides for disadvantaged enterprises or restrictions limiting organizational types, and no incumbent contractor information is specified in the available documentation. The contractor must maintain comprehensive insurance coverage including workers' compensation, commercial general liability ($1 million per occurrence), commercial automobile liability ($1 million combined single limit), professional liability ($1 million), and umbrella liability ($1 million), and all personnel must pass Texas Department of Public Safety criminal and sex offender background checks prior to performing work. Contractors must comply with extensive HHS affirmations and uniform terms and conditions covering debarment status, fraud and abuse prevention, state and federal funding constraints, E-Verify requirements, intellectual property ownership provisions, and various Texas-specific mandates including restrictions on abortion funding, gender transitioning procedures, and boycotts of Israel and energy companies. HHSC reserves the right to award a single or multiple contracts based on best value to the state, considering bidder qualifications, ability to meet performance requirements, and price, with price adjustments permitted only at HHSC's discretion and correlated to the Consumer Price Index for renewal periods. Submissions were accepted through the HHS Online Bid Room or other methods specified in the solicitation package, and prospective bidders were required to allow sufficient time for registration completion given the multi-step IAMOnline registration process.