Bulk Refined Oil

The City of Frisco, located in Collin County, Texas, is seeking quotes to establish an annual contract for bulk refined oil through Request for Quote (RFQ 2509-124) for its Logistics and Fleet Departments. The procurement involves purchasing various motor oils in bulk, with specific requirements for five different oil types: 5w20 Synthetic-Blend (1,260 gallons), 15w40 (1,010 gallons), 0w20 Full Synthetic Dexos (790 gallons), 5w30 Synthetic Blend (250 gallons), and two types of hydraulic fluids (200 gallons each). The City has six oil tanks (three 275-gallon and three 280-gallon) that will be filled on an as-needed basis, with a required delivery turnaround of 3-4 business days after receiving a request. Deliveries must be made to the City Fleet & Logistics Center between 6:30am and 3:30pm, Monday through Friday. The bid is due on October 14, 2025, at 2:00 PM CT, and vendors must submit pricing through email or the Bonfire platform, including all associated charges such as fuel, mileage, freight, and labor in their unit costs. Vendors are required to specify their oil pricing source and justify any price changes based on manufacturers' pricing or pricing indices.

The City of Frisco demonstrates a preference for vendors who are members of the National Association of Chemical Distributers (NACD) and follow NACD Responsible Distribution's Guiding Principles. The procurement process includes extensive compliance and disclosure requirements, with vendors required to complete multiple forms addressing business structure, ownership, potential conflicts of interest, and compliance history. While no specific set-aside designations are explicitly mentioned, the bid package suggests an interest in promoting diversity by encouraging participation from small businesses and minority/woman-owned enterprises. Vendors must certify they do not boycott Israel and have not been involved in legal or regulatory actions that might compromise their ability to fulfill the government contract. Although a specific budget range is not provided, the procurement allows for up to four optional one-year renewals, indicating potential long-term value for the selected vendor. Additional requirements include providing percentage markups for extra items such as engine oils, hydraulic fluids, ketones, and esters, which may provide opportunities for expanded service offerings beyond the initial contract scope.