Oil & Lubricants for Fleet Vehicles and Heavy Equipment

The City of Waycross, Georgia is soliciting sealed price quotations for an annual requirements-based contract to supply oils and lubricants for municipal fleet vehicles and heavy equipment located in Wilcox County. The procurement encompasses three specific lubricant products: 15W-40 Engine Oil (estimated 600 gallons annually), AW-46 Hydraulic Oil (estimated 600 gallons annually), and 0W-20 Dexos Full Synthetic Oil (estimated 400 gallons annually), all to be supplied in bulk. All pricing must include delivery to the City of Waycross Public Works Building at 629 Satilla Lane, with delivery required within five business days of order, and the vendor must provide pumping equipment and manage spill prevention and cleanup. Sealed bids are due by 11:00 a.m. on Thursday, June 4, 2026, with submissions accepted at the Purchasing Department at City Hall or via mail to the PO Drawer address provided in the solicitation. Award will be made to the lowest responsive and responsible bidder meeting all specifications, with the City retaining the right to award by individual line item or in total as it deems in its best interest. The initial contract term runs from July 1, 2026 through June 30, 2027, with the City reserving the right to renew annually for up to four additional one-year terms for a maximum total contract duration of five years, subject to mutual agreement and City Commission approval.

Vendors must comply with Georgia state requirements, including E-Verify Affidavit certification and Drug-Free Workplace Certification. All pricing must exclude Georgia sales tax, as the City is exempt from such taxation. The solicitation lists no specific set-aside designations or restrictions on the types of organizations eligible to respond, nor does it reference any incumbent vendors or current contractors. Quantities listed in the solicitation are estimates only, with no minimum purchase guaranteed; however, pricing for renewal periods must remain firm unless otherwise negotiated and agreed to in writing prior to renewal. No specific budget range or award value is provided in the solicitation documentation. No site visits or bidders' conferences are mentioned as part of the procurement process.