Oils and Lubricants

The City of St. Petersburg, Florida is seeking qualified vendors to supply and deliver various types of oils and lubricants through Invitation for Bid (IFB-25-216) for multiple city departments including Fleet Management, Golf Courses, Sanitation, Water Resources, and COSME's Water Treatment Plant. The procurement will be an as-needed contract for bulk oils, drums, kegs, pails, and tubes of different specifications including synthetic blends, full synthetic oils, transmission fluids, and greases. Vendor qualifications include being in the oils and lubricants business for at least three years, ability to obtain required insurance, and capacity to provide emergency deliveries and verbal order acceptance during urgent situations. Key deadlines include a question submission deadline of June 4, 2025, and a final response deadline of June 10, 2025 at 3:00 pm. Vendors must provide material safety data sheets and demonstrate compliance with environmental purchasing guidelines, state and local regulations, non-discrimination policies, and E-Verify requirements. The contract term is three years from execution, with potential renewal options not exceeding the initial contract term plus an additional 90 days.

The solicitation appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The City of St. Petersburg has structured the procurement as a non-exclusive agreement, allowing them to simultaneously contract with multiple companies if deemed in their best interest. The estimated annual expenditure is approximately $400,000, though this amount may vary based on actual departmental needs. Vendors must be able to invoice individual departments while providing city-wide consolidated reporting and resolving any invoicing discrepancies within five days. The pricing structure includes unit prices guaranteed for the initial twelve-month period, with potential subsequent price adjustments subject to mutual written agreement. Vendors are required to maintain specific insurance coverage, including commercial general liability and workers' compensation, and must comply with all applicable laws and City policies. The contract allows for individual purchase orders with flexibility in goods, quantities, and specific departmental requirements.