Mailroom Equipment and Supplies

The Texas Indefinite Delivery Vehicle (IDV) 985-C1 is a comprehensive term contract for mailroom equipment and supplies, primarily focused on providing postal metering, mailing systems, and related technological infrastructure. The contract encompasses a wide range of equipment, including iX Series postal machines with integrated weighing platforms, digital postal meters, label printers, dynamic weighing platforms, and various accessories such as power line conditioners and software subscriptions. These items are designed to support mail processing, postage management, and administrative communication needs across multiple Texas state and local government entities, including school districts, county offices, and state agencies.

Quadient, Inc. serves as the prime contractor for this IDV, with the contract administered by the Texas Comptroller of Public Accounts through its Statewide Procurement Division. The contract is structured as a term contract with a performance period from January 1, 2023, to May 14, 2026, covering the state of Texas. The contract type is a term agreement, allowing various state and local government entities to procure mailroom equipment through a standardized procurement mechanism. While specific total contract value is not explicitly stated, individual awards range from $230.85 to $141,738.60, indicating significant flexibility and breadth of procurement options.

The contract features multiple awards across various Texas governmental organizations, demonstrating its comprehensive utility. Notable awards include contracts with Cypress-Fairbanks Independent School District ($100,723.20), the Texas Comptroller of Public Accounts ($141,738.60), and the Texas Department of Insurance ($34,570.50). These awards typically involve 36 to 60-month lease arrangements for specialized mailroom equipment, with monthly unit prices ranging from $1.72 to $1,358.85. The contract supports a diverse range of equipment needs, from basic postage meters to complex mail processing systems, and includes provisions for software subscriptions, maintenance, and peripheral accessories. Each award is processed under a tax-exempt status and designed to meet the specific operational requirements of the contracting organization.