UNSPSC 44102109: Automatic postal or mailing machine

A device that automatically disposes mail by imprinting the seal and calculating the fees by classifying mails in accordance with size, weight and others.

UNSPSC 44102109 Automatic postal or mailing machine (Commodity) covers mail processing and mailing services that state and local governments procure to handle high-volume correspondence, bulk newsletters, tax bills, and administrative mailings. Recent state and local solicitations reflect demand for end-to-end mailing services—from printing and document composition through envelope insertion, postage metering, and USPS-compliant mail preparation—along with equipment leasing or purchase, maintenance contracts, and integrated technology platforms for multi-departmental account tracking and shipping integration. School districts, municipalities, county agencies, and state departments are the primary buyers; Dayton Public Schools District (Montgomery County, Ohio) and the City of Madison, Wisconsin appear twice in recent opportunities, signaling repeat procurement cycles. The scope spans digital and offset printing with variable data capabilities, document finishing (folding, binding, collating, laminating), bulk-mail presort services, and consumables supply, with vendors increasingly required to demonstrate FERPA compliance, secure data handling, and cyber liability insurance where student or tax records are involved.

Activity is concentrated in the Midwest and Southwest. Collin County Community College District (Texas) issued an ITB for newsletter mailing services (due August 25, 2025) covering 300,000 to 500,000 pieces with a three-year term; TIPS USA (Texas Intergovernmental Purchasing Cooperative) released an open-ended approved-vendor-list solicitation for printing and mailing solutions for statewide use (due August 21, 2026); the State of Arizona and the State of Nevada both solicited comprehensive mailing and shipping equipment, technology, and maintenance solutions through NASPO ValuePoint with a due date of June 23, 2026; the Florida Department of Revenue issued a single-source notice for OPEX equipment maintenance estimated at $400,000 (due May 18, 2026); Dayton Public Schools issued two overlapping RFPs for printing and bulk mailing services (due March 23 and May 15, 2026) with mandatory 20-percent EDBE participation and 25-percent local-workforce set-asides; the City of Madison released an RFP for city-wide printing and mailing services (due April 3, 2026) covering high-volume utility bills and tax notices; and Tooele County, Utah posted an RFI for mail processing equipment evaluation (due April 2, 2026). Cooperative purchasing vehicles (TIPS USA, NASPO ValuePoint, Sourcewell) dominate recent activity, offering vendors access to multi-jurisdiction customer bases under master agreements rather than single-entity contracts.