UNSPSC 44102109: Automatic postal or mailing machine

A device that automatically disposes mail by imprinting the seal and calculating the fees by classifying mails in accordance with size, weight and others.

UNSPSC 44102109 Automatic postal or mailing machine (Commodity) covers folding, inserting, sealing, and integrated mail-processing equipment that state and local governments deploy in high-volume mailroom operations. Recent solicitations show demand for folder/inserter machines, postage meters, mail sorters, permit printers, and integrated addressing and fulfillment systems, often bundled with maintenance contracts, software licensing, and consumable supplies. Issuing bodies span county governments, state departments, city procurement offices, school districts, and regional transit authorities. San Mateo County (California) is procuring a folder/inserter machine via RFQ due November 9, 2026; the City of Fort Worth (Texas) is leasing an integrated mailroom suite under RFP 26-0300 due October 1, 2026, with a 30% small-business participation goal; and Dayton Public Schools (Ohio) solicited comprehensive printing and mailing services including envelope stuffing and presort operations via RFP 26-012, due May 15, 2026. The Florida Department of Revenue has issued multiple single-source notices for BlueCrest and OPEX equipment maintenance, reflecting vendor lock-in common in this commodity when proprietary software and specialized diagnostics protect the aftermarket.

Recent activity concentrates in Florida, Texas, California, New Jersey, and Ohio. The State of New Jersey Department of the Treasury issued a four-year statewide small-business set-aside (Bid 27DPP01355) for postage meters, inserters, folders, sorters, scales, and maintenance through October 23, 2026, requiring bidders to be Original Equipment Manufacturers or Authorized Dealers with in-state service capability. Regional cooperative purchasing agreements amplify reach: TIPS USA (Texas) posted an open-ended approved-vendor-list RFP for printing, mailing, and shipping solutions due August 21, 2026; Arizona and Nevada through NASPO ValuePoint solicited comprehensive mailing and shipping master agreements covering 44 product categories across all fifty states (RFP due June 23, 2026). School districts and special-purpose districts appear frequently alongside county and state offices, indicating fragmented but recurring demand across municipal mailroom operations nationwide.