UNSPSC 44102102: Mail opening machines

UNSPSC 44102102 Mail opening machines is a Commodity code that state and local governments use to procure high-volume mail processing equipment and related services, particularly folder/inserter machines, mail sorters, and integrated mailroom systems. Recent solicitations show that issuing bodies are acquiring not just equipment but complete mailroom solutions including installation, setup, maintenance contracts, software licensing, consumable supplies, and operator training. The kinds of jurisdictions active under this code include county governments (San Mateo County), municipal governments (City of Fort Worth), state departments (State of New Jersey Treasury, State of Arizona), school districts (Dayton Public Schools, Collin County Community College District), and cooperative purchasing vehicles serving multiple jurisdictions (TIPS USA, NASPO ValuePoint, Sourcewell). San Mateo County and the City of Fort Worth have both solicited folder/inserter equipment recently, while statewide cooperative purchasing agreements are drawing vendor interest across multiple states.

Geographic activity centers on California, Texas, New Jersey, and Arizona, with multi-state reach through cooperative purchasing vehicles. San Mateo County released RFQ 2027RFQ00168 on October 14, 2026, for purchase, installation, and maintenance of a folder/inserter machine, with quotes due November 9, 2026. The City of Fort Worth issued RFP 26-0300 on September 9, 2026 (extended by Addendum No. 1), seeking mailroom equipment lease proposals including automated inserting systems and intelligent parcel lockers, due October 1, 2026; the lease must be fully operational before November 29, 2026, processing approximately 36,795 pre-sort pieces monthly, with a mandatory 30% small business participation goal. The State of New Jersey Department of the Treasury posted ITB #27DPP01355 on August 24, 2026, for mailroom equipment, accessories, and maintenance services across the state, with a Small Business Subcontracting Set-Aside requirement and quotes due October 23, 2026. The State of Arizona and NASPO ValuePoint released RFP BPM007409 on June 23, 2026, establishing Master Agreements for mailing and shipping equipment across 44 categories available to all 50 states and eligible entities; historical sales data through the current mailing portfolio total $103.12 million. Dayton Public Schools District in Ohio solicited printing and bulk mailing services (RFP 26-012, due May 15, 2026) with mandatory Community Inclusion Program participation requiring 20% EDBE utilization and 25% on-site workforce participation by Dayton residents.