UNSPSC 44102108: Mail machine accessories

UNSPSC 44102108 Mail machine accessories (Commodity) covers the purchase, lease, and maintenance of automated mail processing equipment and consumables that state and local governments deploy for high-volume mailroom operations. Recent solicitations show governments buying folder/inserter machines, mail sorters, postage meters, intelligent parcel lockers, addressing systems, and associated supplies; they also contract for equipment maintenance (annual contracts and per-call hourly service), software licenses, training, and integration services. The mix of issuing bodies spans state departments (New Jersey Treasury, Arizona, Nevada), counties (San Mateo County), cities (Fort Worth), special-purpose districts (Collin County Community College District), and school districts (Dayton Public Schools). Cooperative purchasing vehicles are active in this space—NASPO ValuePoint, TIPS USA, and Sourcewell all carry mailing and shipping equipment solicitations on behalf of multiple state and local members.

Recent opportunities are concentrated in Texas, Arizona, California, New Jersey, and Ohio. San Mateo County posted RFQ 2027RFQ00168 on October 14, 2026 (due November 9, 2026) seeking quotes for a folder/inserter machine purchase, installation, and ongoing maintenance; the county weights cost, reliability, service support, and operational efficiency. The City of Fort Worth released RFP 26-0300 (due October 1, 2026, extended by addendum) for a mailroom equipment lease covering inserters, intelligent parcel lockers with SendSuite Tracking integration, software, and maintenance, with a 30% small business participation requirement and evaluation weighted toward solution capability (25 points), small business participation (20 points), implementation and support (20 points), cost (20 points), and vendor experience (15 points). The State of New Jersey issued Bid Solicitation #27DPP01355 (due October 23, 2026) for a four-year mailroom equipment contract (T0200) including postage meters, inserters, folders, scales, supplies, and maintenance, designated as a Small Business Subcontracting Set-Aside requiring Original Equipment Manufacturer or Authorized Dealer status with New Jersey service facilities. The Arizona NASPO ValuePoint procurement (BPM007409, due June 23, 2026) spans 44 categories of mailing and shipping equipment and services across all 50 states and eligible public entities, representing one of the larger-scope cooperative opportunities in the dataset.