NIGP 98554: Mailing Equipment Including Postage Meter Rental or Lease

NIGP 98554 Mailing Equipment Including Postage Meter Rental Or Lease is an Item code encompassing the purchase, rental, lease, and maintenance of mailroom equipment and related consumables that state and local governments procure to support high-volume mail operations. The work includes folder/inserter machines, postage metering equipment, mail addressing and sorting systems, electronic scales, mail accounting systems, and repair services covering parts and labor. State and local issuing bodies soliciting under this code span state departments, counties, and special-purpose districts including community college systems. Recent solicitations show repeat activity from New Jersey's Department of the Treasury, Arizona through the NASPO ValuePoint cooperative purchasing program, San Mateo County, and Collin County Community College District, indicating sustained demand across state, county, and education sectors for both equipment acquisition and multi-year maintenance contracts.

Recent geographic activity centers on California, Arizona, Georgia, New Jersey, and Texas. The State of New Jersey Department of the Treasury is procuring mailroom equipment, accessories, supplies, and maintenance services (Contract T0200, RFQ 27DPP01355, due October 23, 2026) under a Small Business Subcontracting Set-Aside, with equipment pricing including a Johnson Postal Easy Master 2300-2 Mail Sorter at $25,600 list, monthly postage meter rental at $30.00, and hourly maintenance at $120.00 per hour, with a four-year base term. San Mateo County is requesting quotes for purchase, installation, setup, and ongoing maintenance of a folder/inserter machine (RFQ 2027RFQ00168, due November 9, 2026), evaluated on best overall value including cost, reliability, service support, and operational efficiency. The State of Arizona, through the NASPO ValuePoint cooperative purchasing program, is soliciting proposals for mailing and shipping equipment, technology, maintenance, and related solutions across 44 categories covering equipment, supplies, software licenses, integration services, and training (RFP BPM007409, due June 23, 2026), with the Master Agreement initial term of two years plus optional three-year renewal. Collin County Community College District established a three-year mail service contract (ITB FY2025ITB035, due August 25, 2025) for newsletter mailings ranging from 300,000 to 500,000 pieces, with vendors required to be located within a 75-mile radius.