NIGP 98554: Mailing Equipment Including Postage Meter Rental or Lease

NIGP 98554 Mailing Equipment Including Postage Meter Rental Or Lease, an Item code, covers mail services equipment, printing and mailing operations, and related postage and delivery solutions that state and local governments procure to manage internal and external communications. Recent solicitations show state and local bodies buying comprehensive mail services (newsletter printing and distribution), integrated mailing and shipping equipment systems with postage meters and document handling devices, and printing operations that bundle mail finishing and insertion work. Issuing bodies range across community college districts, state procurement offices coordinating cooperative purchasing, cities, and utility departments, with no single entity dominating recent activity. Collin County Community College District and the City of Madison exemplify typical users, each managing high-volume periodic mailings alongside operational printing needs.

The code sees activity concentrated in the Southwest and Upper Midwest. Arizona, through NASPO ValuePoint, is soliciting broadly for master agreements covering 44 product and service categories including postage meter rentals, mailing systems, letter openers, inserters, addressing systems, and pressure sealing equipment, with eligibility extended to all 50 states and eligible public and nonprofit organizations (RFP BPM007409, due June 23, 2026). Texas activity appears in Collin County Community College District's ITB for mail service—specifically 300,000 to 500,000-piece newsletter mailings in four, six, and eight-page formats with a three-year term beginning September 1, 2025, and vendors must be located within a 75-mile radius (ITB FY2025ITB035, due August 25, 2025). The City of Madison, Wisconsin issued an RFP for city-wide printing and mailing services covering approximately 580,000 pieces weekly for the Water Utility and 127,000 pieces monthly for tax bills and notices, with a two-year initial term and three one-year renewal options (RFP 1500802026, due April 3, 2026). Cooperative purchasing vehicles and multi-year contracts are standard; set-asides appear optional rather than mandatory across recent solicitations.