Mailroom Equipment and Supplies

The 985-C1 vehicle provides a comprehensive range of mailroom equipment and supplies to support postal processing, mailing systems, and mail management operations for Texas state and local government entities. Procurable items include postal metering systems, mailing machines with integrated weighing platforms, folding and sealing equipment, cartoning machinery, packing machines, postage meter supplies, and related consumables such as ink cartridges and sealing solutions. The vehicle also encompasses postage and mailing software, maintenance and repair services for mailing equipment, and temporary accommodation support services. This IDV is designed to streamline procurement of specialized mailroom infrastructure for agencies of varying sizes, from compact single-unit setups to complex multi-component systems supporting high-volume mail processing operations.

The 985-C1 vehicle is administered by the Comptroller of Public Accounts' Contract Management division and covers the entire state of Texas. Two prime contractors have been awarded positions on this term contract: Pitney Bowes Inc. and Quadient, Inc. The vehicle's performance period runs from January 1, 2023, through May 14, 2026, with the contract classified as a term-based indefinite delivery agreement. All awards maintain tax-exempt status under Texas Tax Code, Section 151.309(4), and are structured to provide flexible procurement mechanisms for eligible state and local government entities.

The 985-C1 vehicle encompasses two master IDVs with multiple awards across numerous Texas state agencies and local government entities. Individual awards under the Pitney Bowes IDV (985-C1 (Pitney Bowes Inc.)) demonstrate cumulative values ranging from $53 to $36,831, while awards under the Quadient IDV (985-C1 (Quadient, Inc.)) range from $230.85 to $141,738.60. Notable awards include contracts with the Cypress-Fairbanks Independent School District ($100,723.20) and the Texas Comptroller of Public Accounts ($141,738.60). Awards consistently feature standardized lease terms of 36 to 60 months, with delivery typically occurring within 7 to 20 days after order receipt. Monthly unit pricing varies based on specific equipment and configuration, reflecting the vehicle's capacity to accommodate diverse mailroom requirements across different organizational sizes and operational needs.