Temporary Staffing Services

The City of Milpitas is issuing a Request for Qualifications (RFQual) to establish contracts with multiple qualified temporary staffing vendors to provide on-demand personnel services across administrative, clerical, professional, technical, and trade-related positions. The procurement seeks vendors capable of sourcing, screening, and providing quality personnel within condensed timeframes while maintaining compliance with all applicable local, state, and federal wage requirements, including minimum wage and prevailing wage standards. Respondents must demonstrate expertise in staffing a broad range of job classifications—spanning 119 listed positions from Accountant to Water Systems Operator—and indicate comparable positions they can provide or mark N/A where services cannot be offered. The anticipated contract term extends up to five years beginning on or about July 1, 2026, with pricing based on time-and-materials billing according to labor rate schedules provided by contractors for each contract year. Evaluation criteria include cover letter and compliance (5 percent), company profile (30 percent), execution plan and timeline (20 percent), personnel assigned (25 percent), and references (20 percent), with references requiring documentation of three similar projects completed within the past three years. The RFQual was posted on March 20, 2026, with a deadline for questions on April 6, 2026, and a response submission deadline of April 23, 2026, at 12:00 PM through the City's OpenGov eProcurement portal. Annual rate increases are capped at 3 percent, with overtime billed at 1.5 times the hourly rate and holiday work billed at 2 times the hourly rate.

The solicitation documents do not specify set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the available materials, nor is existing infrastructure or technology integration explicitly required. Respondents must comply with standard certifications including a Certification of Respondent, Non-Collusion Declaration, Worker's Compensation Insurance Certification, Nondiscriminatory Employment Certificate, and Wage Theft Certification, along with proof of California Secretary of State registration, a Milpitas Business License, and applicable CSLB and DIR registration numbers. All awarded contractors must maintain workers' compensation insurance, conduct background checks at their own expense, provide payroll processing and unemployment compensation contributions, and guarantee replacement of underperforming staff within 48 hours. The solicitation does not specify a maximum contract value or total budget allocation; however, the City of Milpitas reports an annual budget of approximately $268 million and employs 452 full-time employees, suggesting significant staffing resource requirements. The City reserves the right to award multiple contracts and cancel the RFQual at its sole discretion.