Temporary_Staffing_Billing_Rates.xlsx

This is a billing rates attachment for a Request for Qualifications (RFQual) issued by the City of Milpitas, California, for temporary staffing services. The City seeks qualified vendors to provide on-demand personnel across 119 job classifications, including administrative, clerical, professional, technical, and trade-related positions. The anticipated contract term extends up to five years beginning July 1, 2026. The RFQual was posted on March 20, 2026, with a question deadline of April 6, 2026, and a response submission deadline of April 23, 2026, at 12:00 PM through the City's OpenGov eProcurement portal. Vendors must demonstrate capability to provide comparable services for the listed positions or indicate N/A where services cannot be offered. The evaluation criteria include cover letter and compliance (5 percent), company profile (30 percent), execution plan and timeline (20 percent), personnel assigned (25 percent), and references (20 percent), with references requiring documentation of three similar projects completed within the past three years.

Billing rates shall be based on actual hours used per labor rate schedules provided by contractors for each contract year, with all expenses, including hourly wages and contractor overhead, incorporated into the proposed hourly billing rate, excluding travel costs and reimbursements. Annual rate increases are capped at 3 percent over the prior year's hourly rate. Overtime shall be billed at 1.5 times the hourly rate, and holiday work shall be billed at 2 times the hourly rate. Respondents must comply with standard certifications including proof of California Secretary of State registration, a Milpitas Business License, workers' compensation insurance, and applicable CSLB and DIR registration numbers. Awarded contractors must maintain workers' compensation insurance, conduct background checks at their own expense, provide payroll processing and unemployment compensation contributions, and guarantee replacement of underperforming staff within 48 hours. The solicitation does not specify set-aside designations, maximum contract value, or total budget allocation. The City reserves the right to award multiple contracts and cancel the RFQual at its sole discretion.