Attachment_D_-_Temporary_Staffing_Request_Form.pdf

Attachment D is a Temporary Staffing Services Request Form issued by the City of Milpitas, California, to establish contracts with multiple qualified temporary staffing vendors for on-demand personnel services. The City seeks staffing vendors capable of sourcing and screening quality personnel across administrative, clerical, professional, technical, and trade-related positions within condensed timeframes. The RFQual encompasses 119 listed job classifications ranging from Accountant to Water Systems Operator, with vendors required to indicate comparable positions they can provide or mark N/A where services cannot be offered. The solicitation was posted on March 20, 2026, with a deadline for submitting questions on April 6, 2026, and a response submission deadline of April 23, 2026, at 12:00 PM through the City's OpenGov eProcurement portal. The anticipated contract term extends up to five years beginning on or about July 1, 2026, with no explicit renewal options identified in the available materials.

Pricing is structured on a time-and-materials basis according to labor rate schedules provided by contractors for each contract year, with annual rate increases capped at three percent. Overtime is billed at 1.5 times the hourly rate, and holiday work at 2 times the hourly rate. The solicitation does not specify a maximum contract value, total budget allocation, or set-aside designations limiting responses to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified. Respondents must comply with standard certifications including Certification of Respondent, Non-Collusion Declaration, Worker's Compensation Insurance Certification, and provide proof of California Secretary of State registration and a Milpitas Business License. Awarded contractors must maintain workers' compensation insurance, conduct background checks at their own expense, provide payroll processing and unemployment compensation contributions, and guarantee replacement of underperforming staff within 48 hours.