Temporary Staffing Billing Rates - City of Milpitas

This is a labor rate schedule attachment for the City of Milpitas Request for Qualifications for Temporary Staffing Services. The City seeks qualified vendors to provide on-demand temporary personnel across 119 job classifications spanning administrative, clerical, professional, technical, and trade-related positions. Services must be sourced and screened to meet quality standards within condensed timeframes while maintaining compliance with local, state, and federal wage requirements, including minimum wage and prevailing wage standards. The solicitation was posted on March 20, 2026, with a question deadline of April 6, 2026, and a response submission deadline of April 23, 2026, at 12:00 PM through the City's OpenGov eProcurement portal. The anticipated contract term extends up to five years beginning on or about July 1, 2026. Evaluation criteria include cover letter and compliance (5 percent), company profile (30 percent), execution plan and timeline (20 percent), personnel assigned (25 percent), and references (20 percent), with references requiring documentation of three similar projects completed within the past three years.

Pricing shall be based on time-and-materials billing according to labor rate schedules provided by contractors for each contract year. All expenses, including hourly wages and contractor overhead, must be included in the proposed hourly billing rates; travel costs and travel time are excluded from the hourly rate. Overtime is billed at 1.5 times the hourly rate, and holiday work is billed at 2 times the hourly rate. Annual rate increases are capped at 3 percent per year over the prior year's hourly rate. The solicitation does not specify set-aside designations, incumbent vendors, or a maximum contract value. The City of Milpitas has an annual budget of approximately $268 million and employs 452 full-time employees. The City reserves the right to award multiple contracts and cancel the RFQual at its sole discretion. Contractors must maintain workers' compensation insurance, conduct background checks, provide payroll processing and unemployment compensation contributions, and guarantee replacement of underperforming staff within 48 hours.