Attachment_D_-_Temporary_Staffing_Request_Form.pdf

This is a Temporary Staffing Services Request Form attachment for the City of Milpitas, California, seeking to establish contracts with multiple qualified temporary staffing vendors to provide on-demand personnel services. The City requires vendors capable of sourcing, screening, and delivering quality personnel across administrative, clerical, professional, technical, and trade-related positions within condensed timeframes. The RFQual encompasses 119 listed job classifications ranging from Accountant to Water Systems Operator, with vendors required to indicate comparable positions they can provide or mark N/A where services cannot be offered. The solicitation was posted on March 20, 2026, with a deadline for questions on April 6, 2026, and a response submission deadline of April 23, 2026, at 12:00 PM through the City's OpenGov eProcurement portal. The anticipated contract term extends up to five years beginning on or about July 1, 2026, with no renewal options specified in the available materials.

Pricing is based on time-and-materials billing according to labor rate schedules provided by contractors for each contract year, with annual rate increases capped at 3 percent, overtime billed at 1.5 times the hourly rate, and holiday work billed at 2 times the hourly rate. The solicitation contains no set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors are identified. Vendors must comply with all local, state, and federal wage requirements, including minimum wage and prevailing wage standards, and must maintain workers' compensation insurance, conduct background checks at their own expense, provide payroll processing and unemployment compensation contributions, and guarantee replacement of underperforming staff within 48 hours. Required certifications include a Certification of Respondent, Non-Collusion Declaration, Worker's Compensation Insurance Certification, Nondiscriminatory Employment Certificate, and Wage Theft Certification, along with proof of California Secretary of State registration and a Milpitas Business License. The City reserves the right to award multiple contracts and cancel the RFQual at its sole discretion, with no maximum contract value or total budget allocation specified.