Recreation Independent Contractor Classes

The City of Milpitas' Recreation and Community Services Department is conducting a Request for Qualifications (RFQual) to pre-qualify independent contractors who can provide diverse recreational classes for participants ranging from pre-k to seniors. The procurement seeks vendors capable of developing comprehensive curricula and offering classes in arts and music, enrichment, parent and me, sports and fitness, and technology categories. Qualified contractors must have a minimum of two years of teaching or coaching experience, provide professional instructors, and supply necessary class materials. Evaluation of new vendors will occur on specific dates: September 18, December 4, and April 24, with responses submitted electronically through the City's OpenGov eProcurement website by December 4, 2035, at 12:00 pm. The evaluation criteria encompass a 100-point scoring system across six key areas: cover letter (8.3%), experience and qualifications (16.7%), proposal information (25%), community interest (29.2%), personnel qualifications (6.3%), and proposed compensation (8.3%). Contractors must maintain current Commercial General Liability Insurance with a $1,000,000 policy, workers compensation insurance, a valid Milpitas Business License, and California Secretary of State registration.

Pre-qualified vendors will receive 65% of resident class fees collected, with the City reserving the right to approve or reject any class proposal at its sole discretion. There are no specific set-aside designations or restrictions for disadvantaged enterprises mentioned in the documentation. The opportunity does not list incumbent vendors, and no existing infrastructure integration requirements are specified. While specific budget ranges are not explicitly detailed, the compensation structure indicates that revenues will be generated through class fees, with contractors receiving a percentage of collected resident fees. The contract period aligns with seasonal programming, with vendors being contacted prior to each season to submit specific class proposals. Notably, being pre-qualified does not guarantee selection to provide classes, and the City maintains comprehensive discretion in vendor selection and class offerings. The solicitation emphasizes creating a diverse, high-quality recreational programming environment that serves the Milpitas community across various age groups and interest areas.