Scope_of_Work_-_Proposal_Infromation_-_Spring_25.docx

Spring Season – Recreation Independent Contractor

Scope of Work:

The Contractor agrees to supply recreation and community services classes during the Spring season, in accordance with the City of Milpitas’ Recreation and Community Services Independent Contractor Handbook.

Contractors must demonstrate relevant work experience, education, accreditation, professional licensing, and/or certifications aligned to the proposed classes, camps, programs, and/or services.

Contractors who wish to offer classes at the City of Milpitas must complete the attached Class Proposal Form provided in the RFI. The Class Proposal Form must be filled out accurately and completely, with all necessary information provided in a clear and concise manner. Please note: The City's Recreation and Community Services Department holds the authority to approve or reject any class proposal at its discretion. Contractors are allowed to set their own class prices, but the Contract Class Specialist may provide feedback if they believe the price point is too high for participants. Incomplete or inadequate proposals will not be accepted.

The City of Milpitas contracts with Independent Contractors at the rate of 65% of the resident fees collected for classes held in our City facilities. The City of Milpitas imposes a non-resident fee to individuals who do not reside in the City of Milpitas.

The contractor must supply the following compliances and documentation:

· Proof of Commercial General Liability insurance

· $1,000,000 policy level & Single Occurrence

· Additionally Insured (City of Milpitas) Endorsment

· Primary and Non-contributory Endorsment

· Workers Compensation Insurance (If you have employees)

· Waiver of Subrogation (Additional to Workers Compensation)

· Commercial Insurance if the contractor is teaching multiple classes at different sites on the same day

· W-9 form

· Milpitas Business License (Upon acceptance of proposal) Contractual agreements will be emailed prior to instructional sessions. It is mandatory to sign the contract electronically using Docusign within 7 days of receipt. Failure to comply will result in the cancellation of any or all classes by the Recreation and Community Services Department. A copy of the signed agreement will be sent to the Contractor via email once all necessary parties have signed the contract. Business Licenses are required and must be obtained from the City of Milpitas. Business Licenses from other cities will not be accepted. City of Milpitas Business Licenses are valid for the duration of 1 calendar year.

Important Proposal Information:

When scheduling your Spring classes, please take into consideration the City's holiday schedule, special events, and the Milpitas Unified School District calendar. This will help ensure alignment and avoid any conflicts.

City Holidays (no class days)

· 2/17/25 Presidents Day

· 3/31/25 Cesar Chavez Day

· 5/26/25 Memorial Day City Special Events

· 3/8/25 Holi Festival

· 4/30/25 Black April

· 5/26/25 Memorial Day Event Milpitas Unified School District Schedule

· 2/17/25 Presidents Day

· 2/18/25 Lincoln Day

· 2/19-2/21 School Not in Session

· 3/31/25 Cesar Chavez Day

· 4/14-4/18 Spring Break

· 5/26/25 Memorial Day