Productivity Tools (RFP No. 25-43231513-RFP)
Closed State & local contract opportunity Posted
- Solicitation number
- RFP-11800
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
The State of Florida, through the Department of Management Services, is conducting a competitive Request for Proposal (RFP No. 25-43231513-RFP) for a statewide Productivity Tools Term Contract to provide comprehensive digital productivity solutions for state agencies and eligible users. The procurement seeks vendors to deliver services across four primary categories: Collaboration and Communication Services, Office Productivity and Document Management, Cloud Services and Storage, and Workflow Automation and Task Management. Vendors must provide robust technical capabilities including secure cloud storage, file sharing, real-time collaboration tools, scalable infrastructure, role-based access controls, and web-accessible productivity applications. The evaluation process will assess proposals based on cost (2.75 points), technical responses (scored on a 0-5 point scale), and experience (pass/fail with 0.25 points). Proposals are due by April 8, 2025, and must be submitted through the MyFloridaMarketPlace Sourcing Event via the SAP Business Network, with vendors required to monitor the Vendor Information Portal throughout the procurement for updates and information.
The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though the vendor certification forms suggest a commitment to diverse and ethical business practices. Vendors must comply with multiple statutory requirements, including not participating in boycotts, using E-Verify for new employees, avoiding forced labor, and maintaining eligibility for state contracts. While specific budget ranges are not directly stated, the procurement allows for tiered pricing structures that scale with purchase volume, potentially accommodating organizations of varying sizes. The contract will have an initial two-year term, with provisions for potential renewals, and includes a mandatory 1% transaction fee on all payments. Vendors must demonstrate comprehensive compliance with state regulations, including providing detailed quarterly sales reports, maintaining five-year record retention, and meeting specific data privacy and security standards. The contract will be open to state agencies and potentially other governmental entities through cooperative purchasing arrangements.
Opportunity text
3 versions
Update #3 · Latest ·
***Additional Questions and Answers has been posted. (04/02/2025)*** ***Question and Answers and Addendum No. 2 has been posted. (04/01/2025)*** ***Addendum No.1: Timeline of the Events Revision has been posted. (03/25/2025)*** The State of Florida (State), Department of Management Services, invites interested vendors to submit a response to the Productivity Tools solicitation. This solicitation and all addenda will be posted on the Vendor Information Portal (VIP). Vendors that respond to this solicitation are responsible for monitoring the VIP throughout the procurement for information regarding decisions and other matters relating to this procurement. ***Interested vendors must submit responses to this solicitation in the MyFloridaMarketPlace Sourcing Event via the SAP Business Network. To participate in this solicitation, interested vendors must refer to the How to Access the Sourcing Event in MyFloridaMarketPlace section, of the solicitation.*** Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Management Services, Office of the General Counsel Attention: Agency Clerk 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950 Protests may also be filed by fax at 850-922-6312, or by email at agencyclerk@dms.fl.gov. It is the filing party's responsibility to meet all filing deadlines
Update #2 ·
***Addendum No.1: Timeline of the Events Revision has been posted.*** The State of Florida (State), Department of Management Services, invites interested vendors to submit a response to the Productivity Tools solicitation. This solicitation and all addenda will be posted on the Vendor Information Portal (VIP). Vendors that respond to this solicitation are responsible for monitoring the VIP throughout the procurement for information regarding decisions and other matters relating to this procurement. ***Interested vendors must submit responses to this solicitation in the MyFloridaMarketPlace Sourcing Event via the SAP Business Network. To participate in this solicitation, interested vendors must refer to the How to Access the Sourcing Event in MyFloridaMarketPlace section, of the solicitation.*** Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Management Services, Office of the General Counsel Attention: Agency Clerk 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950 Protests may also be filed by fax at 850-922-6312, or by email at agencyclerk@dms.fl.gov. It is the filing party's responsibility to meet all filing deadlines
Update #1 ·
The State of Florida (State), Department of Management Services, invites interested vendors to submit a response to the Productivity Tools solicitation. This solicitation and all addenda will be posted on the Vendor Information Portal (VIP). Vendors that respond to this solicitation are responsible for monitoring the VIP throughout the procurement for information regarding decisions and other matters relating to this procurement. ***Interested vendors must submit responses to this solicitation in the MyFloridaMarketPlace Sourcing Event via the SAP Business Network. To participate in this solicitation, interested vendors must refer to the How to Access the Sourcing Event in MyFloridaMarketPlace section, of the solicitation.*** Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Management Services, Office of the General Counsel Attention: Agency Clerk 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950 Protests may also be filed by fax at 850-922-6312, or by email at agencyclerk@dms.fl.gov. It is the filing party's responsibility to meet all filing deadlines
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