Physical Needs Assessment (PNA) and Energy Audit

The City of Tucson Housing and Community Services Department is issuing a Request for Proposal (RFP) for professional services to conduct comprehensive Physical Needs Assessments (PNA) and Energy Audits of the city's public housing portfolio consisting of 1,505 units organized across ten Asset Management Property Groupings (AMPs), encompassing nine distinct developments and scattered site groupings with a combined total of 682 structures and 1,256 units. The procurement requires contractors to perform assessments in compliance with HUD regulations 24 CFR 905.300 and 24 CFR 965.302, including comprehensive physical needs assessments with a minimum 25 percent sampling of unit types per development, 100 percent assessment of all non-dwelling structures and sites, and complete evaluation of all ADA units, along with energy audits analyzing all applicable energy conservation measures and payback periods relevant to the buildings and equipment operated by the housing authority. Deliverables must include two hard copies in three-ring binders plus one electronic copy on a zip drive, with all work completed within 120 days of notice to proceed. Evaluation criteria are ranked as qualifications and experience, method of approach, and price proposal, with offerors required to submit detailed pricing organized by development, comprehensive qualifications documentation, relevant experience from the past five years, professional certifications and licenses, and a detailed methodology addressing timely performance and project team assignments. The RFP was published on March 3, 2026, with a pre-submittal meeting scheduled for March 13, 2026 at 11:00 a.m. via Microsoft Teams and a submittal deadline of March 24, 2026 at 2:00 p.m. local Arizona time. The contract term is one year with options for up to four additional one-year renewal periods at the City's discretion, and contractors must maintain professional liability insurance with minimum limits of $1,000,000 per claim and $2,000,000 annual aggregate, along with commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 general aggregate.

This procurement is subject to multiple federal and local restrictions and requirements that limit eligible respondents and impose compliance obligations. Section 3 employment preferences require that 25 percent or more of all labor hours be performed by Section 3 workers (individuals whose income is at or below HUD-established income limits) and 5 percent or more by targeted Section 3 workers, with contractors subject to potential contract termination for default, debarment, or other sanctions for non-compliance. The contract is also subject to Davis-Bacon prevailing wage requirements for contracts exceeding $2,000, Living Wage Ordinance compliance, and federal requirements under the American Rescue Plan Act (ARPA) and Federal Transit Administration (FTA) including equal employment opportunity standards, suspension and debarment verification, prohibition on lobbying activities using federal funds, Buy America compliance, and disadvantaged business enterprise (DBE) participation goals. Contractors must register with the City's Business Services Department and obtain a City of Tucson Business License or written determination of exemption prior to award, and all subcontractors must comply with these federal and local requirements. No specific incumbent contractors or technology integration requirements are identified in the solicitation documents. The specific contract award value is not disclosed in the available documentation, though the pricing table indicates that fees are calculated on a per-development basis with differentiated pricing across developments based on property size and complexity. The responsible contract officer is Raquel Duarte, reachable at (520) 837-4469 or raquel.duarte@tucsonaz.gov.