HUD-5369-B.pdf

This is a Request for Proposal (RFP) document issued by the City of Tucson Housing and Community Services Department for professional services to conduct comprehensive Physical Needs Assessments (PNA) and Energy Audits. The procurement addresses the city's public housing portfolio consisting of 1,505 units organized across ten Asset Management Property Groupings (AMPs), encompassing nine distinct developments and scattered sites with a combined total of 682 structures. The scope requires contractors to perform assessments in compliance with HUD regulations 24 CFR 905.300 and 24 CFR 965.302, including minimum 25 percent sampling of unit types per development, 100 percent assessment of all non-dwelling structures and sites, and complete evaluation of all ADA units, along with energy audits analyzing applicable energy conservation measures and payback periods. Deliverables consist of two hard copies in three-ring binders plus one electronic copy on a zip drive, with all work completed within 120 days of notice to proceed. A pre-submittal meeting was scheduled for March 13, 2026 at 11:00 a.m. via Microsoft Teams with a submittal deadline of March 24, 2026 at 2:00 p.m. local Arizona time. The contract term is one year with options for up to four additional one-year renewal periods at the City's discretion.

Evaluation criteria are ranked as qualifications and experience, method of approach, and price proposal, with offerors required to submit detailed pricing organized by development, comprehensive qualifications documentation, and relevant experience from the past five years. Contractors must maintain professional liability insurance with minimum limits of $1,000,000 per claim and $2,000,000 annual aggregate, along with commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate. The procurement is subject to Section 3 employment preferences requiring that 25 percent or more of all labor hours be performed by Section 3 workers and 5 percent or more by targeted Section 3 workers, Davis-Bacon prevailing wage requirements for contracts exceeding $2,000, Living Wage Ordinance compliance, and federal requirements under the American Rescue Plan Act (ARPA) and Federal Transit Administration (FTA) including equal employment opportunity standards, suspension and debarment verification, and disadvantaged business enterprise (DBE) participation goals. Contractors must register with the City's Business Services Department and obtain a City of Tucson Business License or written exemption determination prior to award. The responsible contract officer is Raquel Duarte, reachable at (520) 837-4469 or raquel.duarte@tucsonaz.gov.