Offer_and_Acceptance.pdf

This is an Offer and Acceptance document for the City of Tucson, Arizona, related to a Request for Proposal (RFP) for Physical Needs Assessments (PNA) and Energy Audits of the city's public housing portfolio. The City of Tucson Housing and Community Services Department seeks professional services to conduct comprehensive assessments of 1,505 public housing units organized across ten Asset Management Property Groupings (AMPs), encompassing nine developments and scattered sites with 682 structures. The procurement requires contractors to perform assessments in compliance with HUD regulations 24 CFR 905.300 and 24 CFR 965.302, including a minimum 25 percent sampling of unit types per development, 100 percent assessment of all non-dwelling structures and sites, and complete evaluation of all ADA units. Deliverables must include two hard copies in three-ring binders plus one electronic copy on a zip drive, with all work completed within 120 days of notice to proceed. The pre-submittal meeting was scheduled for March 13, 2026 at 11:00 a.m. via Microsoft Teams, with a submittal deadline of March 24, 2026 at 2:00 p.m. local Arizona time. The contract term is one year with options for up to four additional one-year renewal periods at the City's discretion.

Evaluation criteria are ranked as qualifications and experience, method of approach, and price proposal. Contractors must maintain professional liability insurance with minimum limits of $1,000,000 per claim and $2,000,000 annual aggregate, along with commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 general aggregate. Section 3 employment preferences require that 25 percent or more of all labor hours be performed by Section 3 workers and 5 percent or more by targeted Section 3 workers, with contractors subject to potential contract termination for non-compliance. The contract is subject to Davis-Bacon prevailing wage requirements, Living Wage Ordinance compliance, and federal requirements under the American Rescue Plan Act (ARPA) and Federal Transit Administration (FTA), including equal employment opportunity standards, suspension and debarment verification, and Buy America compliance. Contractors must register with the City's Business Services Department and obtain a City of Tucson Business License or written determination of exemption prior to award. The specific contract award value is not disclosed in the available documentation, though pricing is calculated on a per-development basis with differentiated rates across developments. The responsible contract officer is Raquel Duarte, reachable at (520) 837-4469 or raquel.duarte@tucsonaz.gov.