HUD-MWRD_(FY25-26).pdf

This is a Request for Proposal issued by the City of Tucson Housing and Community Services Department for professional services to conduct Physical Needs Assessments (PNA) and Energy Audits of the city's public housing portfolio. The City of Tucson owns 1,505 public housing units organized across ten Asset Management Property Groupings (AMPs) comprising nine distinct developments and scattered site groupings with a combined total of 682 structures and 1,256 units. The scope of work requires contractors to perform comprehensive physical needs assessments with a minimum 25 percent sampling of unit types per development, 100 percent assessment of all non-dwelling structures and sites, complete evaluation of all ADA units, and energy audits analyzing all applicable energy conservation measures and payback periods in compliance with HUD regulations 24 CFR 905.300 and 24 CFR 965.302. Deliverables must include two hard copies in three-ring binders plus one electronic copy on a zip drive, with all work completed within 120 days of notice to proceed. The pre-submittal meeting was scheduled for March 13, 2026 at 11:00 a.m. via Microsoft Teams, with a proposal submittal deadline of March 24, 2026 at 2:00 p.m. local Arizona time. The contract term is one year with options for up to four additional one-year renewal periods at the City's discretion.

Evaluation criteria are ranked as qualifications and experience, method of approach, and price proposal, with pricing calculated on a per-development basis with differentiated rates across developments based on property size and complexity. Contractors must maintain professional liability insurance with minimum limits of $1,000,000 per claim and $2,000,000 annual aggregate, along with commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 general aggregate. The procurement is subject to Section 3 employment requirements mandating that 25 percent or more of all labor hours be performed by Section 3 workers and 5 percent or more by targeted Section 3 workers, Davis-Bacon prevailing wage requirements, Living Wage Ordinance compliance, and federal requirements under the American Rescue Plan Act (ARPA) and Federal Transit Administration (FTA) including equal employment opportunity standards, suspension and debarment verification, Buy America compliance, and disadvantaged business enterprise (DBE) participation goals. All contractors must register with the City's Business Services Department and obtain a City of Tucson Business License or written determination of exemption prior to award. The responsible contract officer is Raquel Duarte, reachable at (520) 837-4469 or raquel.duarte@tucsonaz.gov.