HUD-5369-B.pdf

This is a Request for Proposal (RFP) document from the City of Tucson Housing and Community Services Department seeking professional services to conduct comprehensive Physical Needs Assessments (PNA) and Energy Audits of the city's public housing portfolio. The project encompasses 1,505 public housing units organized across ten Asset Management Property Groupings (AMPs) consisting of nine distinct developments and scattered site groupings totaling 682 structures. The scope of work requires a minimum 25 percent sampling of unit types per development, 100 percent assessment of all non-dwelling structures and sites, complete evaluation of all ADA units, and comprehensive energy audits analyzing all applicable energy conservation measures and payback periods. Deliverables must include two hard copies in three-ring binders plus one electronic copy on a zip drive, with all work completed within 120 days of notice to proceed. The pre-submittal meeting is scheduled for March 13, 2026 at 11:00 a.m. via Microsoft Teams, with proposals due March 24, 2026 at 2:00 p.m. Arizona time. The contract term is one year with options for up to four additional one-year renewal periods at the city's discretion.

Evaluation criteria are ranked as qualifications and experience, method of approach, and price proposal, with pricing organized by development. Contractors must maintain professional liability insurance with minimum limits of $1,000,000 per claim and $2,000,000 annual aggregate, plus commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate. The procurement is subject to Section 3 employment preferences requiring 25 percent or more of all labor hours performed by Section 3 workers and 5 percent by targeted Section 3 workers, with potential contract termination for non-compliance. Additional federal requirements include Davis-Bacon prevailing wage compliance, Living Wage Ordinance compliance, American Rescue Plan Act (ARPA) compliance, equal employment opportunity standards, debarment verification, Buy America compliance, and disadvantaged business enterprise (DBE) participation goals. Contractors must register with the City's Business Services Department and obtain a City of Tucson Business License prior to award. The contract officer is Raquel Duarte, (520) 837-4469 or raquel.duarte@tucsonaz.gov.