Offer_and_Acceptance.pdf

This is an Offer and Acceptance form issued by the City of Tucson for a Request for Proposal to conduct Physical Needs Assessments (PNA) and Energy Audits of the city's public housing portfolio. The City of Tucson Housing and Community Services Department seeks professional services to assess 1,505 public housing units organized across ten Asset Management Property Groupings (AMPs) encompassing nine developments and scattered sites with a combined 682 structures. The procurement requires comprehensive physical needs assessments complying with HUD regulations 24 CFR 905.300 and 24 CFR 965.302, including a minimum 25 percent sampling of unit types per development, 100 percent assessment of all non-dwelling structures and sites, and complete evaluation of all ADA units, along with energy audits analyzing applicable energy conservation measures and payback periods. The pre-submittal meeting was scheduled for March 13, 2026 at 11:00 a.m. via Microsoft Teams, with proposals due March 24, 2026 at 2:00 p.m. Arizona time. All work must be completed within 120 days of notice to proceed. The contract term is one year with options for up to four additional one-year renewal periods at the City's discretion.

Evaluation criteria are ranked as qualifications and experience, method of approach, and price proposal. Contractors must maintain professional liability insurance with minimum limits of $1,000,000 per claim and $2,000,000 annual aggregate, and commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 general aggregate. The procurement is subject to Section 3 employment preferences requiring that 25 percent or more of all labor hours be performed by Section 3 workers and 5 percent by targeted Section 3 workers, Davis-Bacon prevailing wage requirements, Living Wage Ordinance compliance, and federal requirements under the American Rescue Plan Act (ARPA) and Federal Transit Administration (FTA) including equal employment opportunity standards, suspension and debarment verification, and disadvantaged business enterprise (DBE) participation goals. Contractors must register with the City's Business Services Department and obtain a City of Tucson Business License or written exemption determination prior to award. Deliverables include two hard copies in three-ring binders plus one electronic copy on a zip drive. The responsible contract officer is Raquel Duarte at (520) 837-4469 or raquel.duarte@tucsonaz.gov.