ODF Santiam Fire & Administrative Buildings Construction

The Oregon Department of Forestry (ODF) is seeking construction services for the replacement of two buildings destroyed in the 2020 Labor Day Fires, located at 22965 North Fork Road SE in Lyons, Oregon. This Invitation to Bid (ITB) covers the construction of a new single-story fire station with shop area and an administrative office building, totaling approximately 12,000 square feet. The project includes site improvements such as parking lot modifications and construction of a stormwater retention pond. A mandatory pre-bid conference is scheduled for January 20, 2026, at 10:00 AM PST at the project site, with bid submissions due February 12, 2026, at 2:00 PM PST through the OregonBuys eProcurement system. Bidders must be licensed with the Oregon Construction Contractors Board and provide a bid security equal to 10% of the total bid amount. The project has a targeted start date of March 3, 2026, with substantial completion required by May 30, 2027, and final completion by July 7, 2027. Liquidated damages of $500 per calendar day will be assessed for failure to meet the substantial completion date.

Bidders must comply with specific requirements, including State Buy America provisions and federal procurement rules due to potential FEMA grant funding. The contract requires 12% apprentice utilization for work hours in apprenticeable occupations and adherence to prevailing wage rates established by the Oregon Bureau of Labor and Industries. Contractors must provide performance and payment bonds, workers' compensation insurance, and commercial general liability insurance with $1,000,000 per occurrence limits. The project cost estimate ranges from $7,500,000 to $8,500,000, with funding sourced from both state and federal resources. All subcontractors performing licensing-required work must be registered with the Construction Contractors Board before commencing work. The buildings will be constructed as Type V-B wood structures with sprinkler systems, designed to meet Seismic Risk Category IV standards, and incorporate advanced mechanical systems including variable refrigerant flow heat pump technology.