Subsitution Request 1_v2.pdf
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- Solicitation number
- S-DASOBO-00015003
- Issued by
- Lake County, Oregon
About this file
This document is a Substitution Requests record for Invitation to Bid #S-DASOBO-00015003 issued by the Oregon Department of Forestry (ODF) for the Santiam Fire & Administrative Buildings Construction project located at 22965 North Fork Road SE in Lyons, Oregon. The substitution request period closed on November 26, 2025, at 8:00 AM. Two product substitution requests were submitted and both were rejected by the contracting authority. The first rejection concerned a Colpay Model 3200 Polystyrene Insulated Steel Door with Low-E Sputtered Triple Silver Layer Insulating Glass, which was deemed unacceptable due to inadequate rust resistance, high maintenance requirements necessitating regular painting, and susceptibility to expansion and contraction with temperature fluctuations. The second rejection involved a proposed substitution of Magnumstone Retaining Walls with Cornerstone Near Vertical 100 Series products, which was rejected because the project scope of work does not include retaining wall construction, despite the Geotechnical Report identifying them as a potential requirement during the design phase.
The bid submissions for this project are due February 12, 2026, at 2:00 PM PST through the OregonBuys eProcurement system, with a mandatory pre-bid conference scheduled for January 20, 2026, at 10:00 AM PST at the project site. The project involves construction of a new single-story fire station with shop area and an administrative office building totaling approximately 12,000 square feet, with site improvements including parking lot modifications and a stormwater retention pond. The project cost is estimated between $7,500,000 and $8,500,000, funded through both state and federal resources with potential FEMA grant funding. Bidders must provide a 10% bid security, comply with State Buy America provisions, maintain 12% apprentice utilization for apprenticeable work hours, and adhere to prevailing wage rates. The contract includes a substantial completion deadline of May 30, 2027, with liquidated damages assessed at $500 per calendar day for delays, and final completion required by July 7, 2027.
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Text version
S-DASOBO-00015003 ODF Santiam Fire & Administrative Buildings Page 1 of 1
Substitution Requests #1 Requests submitted before 11/26/2025 at 8:00am
Invitation to Bid # S-DASOBO-00015003
ODF Fire and Administration Buildings
Request #1:
Colpay Model 3200 Polystyrene Insulated Steel Door and Low-E Sputtered Products – Triple Silver Layer Insulating Glass
Decision:
Not accepted for the following reasons:
• The product is not rust resistant.
• Product requires a higher level of maintenance, as it requires painting to prevent rust.
• Product can expand and contract with temperature changes.
Request #2:
Retaining Wall:
• Magnumstone Retaining Walls
• Cornerstone Near Vertical 100 Series
Decision:
Not accepted for the following reasons:
The project scope of work does not include retaining walls. Although the Geotechnical Report does mention retaining walls as a potential requirement, the design phase confirms that retaining walls are not necessary for the Project.
END OF SUBSTITUTION REQURESTS #1
| Invitation to Bid # S-DASOBO-00015003 |
| ODF Fire and Administration Buildings |
File details come from the government source that posted it. Updated .