Subsitution Request 2_v2.pdf

This is a Substitution Request document for Invitation to Bid #S-DASOBO-00015003, issued by the Oregon Department of Forestry (ODF) for the Santiam Fire & Administrative Buildings Construction project. The substitution request, submitted before the December 2, 2025, 8:00 AM deadline, seeks approval for an engineered metal roofing system using Sheffield Metals 1.75" Snap Lock panels as specified in the manufacturer's cut sheet. The request was approved, indicating that bidders may utilize this roofing material in their proposals for the construction of a new fire station with shop area and administrative office building totaling approximately 12,000 square feet at 22965 North Fork Road SE in Lyons, Oregon.

The project represents the replacement of structures destroyed in the 2020 Labor Day Fires and includes site improvements such as parking lot modifications and a stormwater retention pond. With a project cost estimate ranging from $7,500,000 to $8,500,000, funding will be sourced from both state and federal resources, including potential FEMA grant funding. The construction timeline specifies a targeted start date of March 3, 2026, with substantial completion required by May 30, 2027, and final completion by July 7, 2027. Bidders must comply with State Buy America provisions, prevailing wage rates, 12% apprentice utilization requirements, and must provide performance and payment bonds with workers' compensation and commercial general liability insurance of $1,000,000 per occurrence. All contractors and subcontractors must be licensed with the Oregon Construction Contractors Board, and liquidated damages of $500 per calendar day will apply for failure to meet the substantial completion deadline.