IFB 2026-B11 Jacobs Well Road - Remove and Replace Hot Mix

Hays County Purchasing Office in San Marcos, Texas, is issuing Invitation for Bid (IFB) 2026-B11 for pavement removal and replacement work on Jacobs Well Road. The procurement seeks to mill existing pavement to a depth of 6 inches and replace it with 4 inches of Type B hot mix asphalt and a 2-inch Type D hot mix overlay, covering an estimated 7,100 square yards of roadway. Bidders must submit sealed proposals by June 8, 2026, at 1:00 PM CT through either BidNet Direct with a physical copy delivered within 24 hours or as a manual submission consisting of one original and one digital copy on a thumb drive. A pre-bid meeting is scheduled for May 27, 2026, at 9:00 AM CT at the Hays County Transportation Department facility in Kyle, Texas, with written questions due by May 28, 2026, at 5:00 PM CT. All work must be substantially completed by September 25, 2026, with contract award anticipated in July 2026. Bidders must provide pricing as cost per square yard for the combined project and include all project costs in a turn-key bid. Required qualifications include adequate financial resources, satisfactory performance records, proper licensing and permits, three current references for similar work completed within the last five years, and proof that the contractor does not owe back taxes to Hays County.

The contract requires submission of a bid bond equal to 5 percent of the total bid amount at submission, with performance and payment bonds of 100 percent of the contract price due within ten days of award. Hays County is exempt from federal excise and state sales taxes, so tax must not be included in bids. Contractors must maintain comprehensive insurance coverage including workers' compensation, auto liability, general liability, and excess liability with minimum specified limits, and must comply with all applicable federal, state, and local laws and regulations. Liquated damages of $500 per calendar day apply for delays beyond the September 25, 2026, completion date, subject to limited exceptions for excusable delays including acts of God and unusual weather. The project specifications require compliance with 2024 TxDOT Specifications for flexible pavement structure repair and Superpave mixture construction, including specific material requirements, quality control procedures with certified personnel, lot-based sampling protocols, and Hamburg Wheel testing. No incumbent vendor or set-aside designations are identified in the procurement documents. The total project value is not explicitly stated but can be estimated based on the 7,100 square yards and the per-square-yard pricing submitted by qualified bidders.