IFB 2026-B10 Shadow Creek, Black Forest Road - Remove and Replace Hot Mix

The Hays County Purchasing Office in San Marcos, Texas has issued Invitation for Bid (IFB) 2026-B10 for hot mix asphalt removal and replacement services on Shadow Creek and Black Forest Road. The procurement seeks a single contractor to complete two distinct project components: milling existing 6-inch pavement to depth and replacing it with 4 inches of Type B hot mix asphalt on one section, and applying a 2-inch Type D hot mix overlay on another section, with both components covering an estimated 2,500 square yards each and requiring compliance with TXDOT Special Specifications 3076 Type B and 3077 Type D. Bidders must submit pricing on a per-square-yard basis for turnkey installation inclusive of all project costs, with award determined based on contractor qualifications and total per-square-yard pricing. Required qualifications include submission of at least three references from similar-sized customers within the last five years, demonstration of adequate financial resources and proper equipment, and compliance with all applicable federal, state, and local laws. A pre-bid meeting is scheduled for May 27, 2026 at 9:00 AM at the Hays County Transportation Department in Kyle, Texas, with written questions due by May 28, 2026 at 5:00 p.m. Central Time. All proposals must be submitted by June 8, 2026 at 12:00 p.m. Central Time either electronically through BidNet Direct or as sealed hard copies with digital copies on thumb drives, with contract award anticipated in July 2026 and all work required to be completed by September 25, 2026.

The procurement documents do not identify any set-aside designations or restrictions limiting responses to particular types of organizations, such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are referenced in the solicitation materials. A bid bond equal to 5% of the total bid amount is required at submission, with performance and payment bonds each equal to 100% of the contract price due within 10 days of award. Insurance requirements include workers' compensation coverage, general liability with a $2,000,000 general aggregate limit, and auto liability insurance. Hays County is exempt from federal excise and state sales tax, and bidders must exclude taxes from their pricing submissions. Liquidated damages of $500 per calendar day apply for work not substantially completed by September 25, 2026. While no specific budget range is listed in the solicitation, the estimated scope of 2,500 square yards for each of the two project components provides the basis for bid evaluation, with actual contract payments made according to square yards completed.